Policies and Procedures Manual

Board Policies

 ARTICLE I

 Offices of Board of Trustees

 The Board of Trustees shall maintain an office at 12401 Southeast 320th Street,
 Auburn, Washington 98092.  All records of the district, including matters and
 proceedings of the Board of Trustees and the official College seal, shall be kept at
 the office of the Board of Trustees.  The office shall be open during all normal
 business hours to any resident taxpayer of the state of Washington.

 ARTICLE II

 Meetings of the Board of Trustees

 The Board of Trustees shall hold one regular meeting each month. The regular
 monthly meeting shall be held the third Thursday of each month commencing at 4
 p.m.  Special meetings of the Board may be convened by the chairperson, provided
 written notice of such meeting is given to each individual trustee at least 24 hours
 prior to a special meeting.  Such notice shall specify the date, time, and place of
 meeting.  Whenever a change in meeting date is made, notice of said change will be
 published in area newspapers. Regular meetings may be canceled with consent of
 all the members of the Board.

 Place of Meeting:

 All meetings, both regular and special, shall be held at the office of the Board of
 Trustees; provided, however, that the place of the meeting may be changed from the
 offices of the Board to such location as the chairperson may direct and 24 hours
 written notice of the change of place of the meeting shall be given to each member of
 the Board of Trustees.

 Agenda of Meetings:

 The president of the College, with the concurrence of the chairperson, shall prepare a
 written agenda for each regular meeting, a copy of which shall be supplied to each
 member of the Board of Trustees three days prior to such meeting.  The chairperson
 may add additional items to the agenda without notice to the members of the Board
 of Trustees; provided, however, there shall be no final adoption of a resolution, rule,
 regulation, order, or directive by the Board of Trustees unless the same was included
 in the written agenda and notice given as provided herein, or unless at least four of
 the members of the Board of Trustees approve the addition to the agenda in writing or
 verbally to the chairperson or president at or prior to the meeting.

 Meetings Shall be Public:

 All regular and special meetings shall be public meetings, open to the public at all
 times; provided, that nothing contained in these bylaws shall be construed to prevent
 the Board of Trustees from holding executive sessions, from which the public is
 excluded, for the purposes other than final adoption of a resolution, rule, regulation,
 order, or directive.

 Order of Business:

 The order of business for each regular meeting shall be as follows:

1.     Roll Call

2.     Approval of Minutes

3.     Correspondence

4.     Reports to the Board

5.     Standing Reports

6.     Recommendations for Board Action

7.     Other Business

8.     Items for Future Agendas

9.     Trustees Association of Community and Technical Colleges Report

10.   Executive Session

11.   Adjournment

 The order of business may be changed by the chairperson with the consent of the
 Board members present.

 Quorum:

 Three (3) members of the Board of Trustees shall constitute a quorum,  but a lesser
 number may adjourn from time to time for the purpose of  securing the presence of
 absent members.  Approval of any resolution, rule, regulation, order, or directive must
 be made by a minimum of three  members of the Board of Trustees.

 Parliamentary Procedure:

 Voting shall be by viva voice; however, a roll call vote may be requested  by any 
 member of the Board.  Except as modified by state law, rules and regulations of the
 State Board for Community and Technical Colleges, and these bylaws, Robert’s
 Rules of Order shall apply to procedures at the  meetings of the Board of Trustees.

ARTICLE III

Officers of the Board

  At the regular meeting of the Board in June of each fiscal year, the Board shall elect,
  from its membership, a chairperson and vice chairperson to serve for the ensuing
  year.  Officers shall assume positions July 1.  The president shall serve as, or may
  designate another person to serve as, the secretary for the Board, who shall not be
  deemed to be a member of the Board.

  The chairperson, in addition to any duties imposed by rules and  regulations of the
  State Board, shall preside at each regular or special meeting of the Board, sign all
  legal and official documents recording actions of the Board, and review the agenda
  prepared for each meeting of the Board.  The chairperson shall, while presiding at
  official meetings, have full right of discussion and vote.  The vice chairperson, in
  addition  to any duties imposed by rules and regulations of the State Board, shall
   act as chairperson of the Board in the absence of the chairperson.

  The secretary, in addition to any duties imposed by rules and regulations of the
  State Board, shall keep the official seal of the Board; maintain all records of
  meetings and other official actions of the Board.  The secretary shall also be
  responsible for Board correspondence, distributing the agenda of meetings and
  distributing the minutes of the meetings and related reports.  The secretary shall
  attend all regular and special meetings of the Board, and official minutes must be
  kept of all such meetings.  In the absence of the secretary, the chairperson may
  appoint a temporary secretary who shall be the acting secretary for such
  meetings not attended by the secretary.

ARTICLE IV

Fiscal Year

  The fiscal year for the Community College District No.10 shall conform to the fiscal  
  year of the state of Washington and shall be from July 1 to  June 30 inclusive.

ARTICLE V

Seal

 The Board of Trustees shall maintain an official seal for use upon any or  all official 
 documents of the Board.  The seal shall have inscribed upon it the name of the
 College, which shall be:

Community College District No. 10
Green River Community College
State of Washington

 ARTICLE VI

Amendments to Bylaws

 Bylaws of the Board may be revised by majority vote of the Board, provided such
 changes are proposed at least one meeting prior to the meeting at which the vote is
 taken.  Bylaws may be revised by unanimous vote of the Board at the same meeting
 at which the revision is originally proposed.

ARTICLE VII

Delegation of Responsibility

  It shall be the responsibility of the Green River Community College Board of Trustees
  to establish policy and to evaluate the success of the College operation.  To
  administer the College, the Board of Trustees shall employ a college district
  president and hold him or her responsible for the interpretation of Board policy into
  administrative action and for the administration of the College in general.

History of Policy or Procedure
Draft: September 30, 2003, February 16, 2004, March 8, 2004
Adopted: February 18, 1971, April 15, 2004
Revised: May 20, 1976, May 18, 1978, July 19, 1979 (All College Council deleted from Order of Business), January 15, 1981.
Reviewed by: