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College Council

 

College Council

The College Council is a college-wide body that reviews and considers key college issues and makes recommendations to the College President. It includes representation from and takes into consideration the views of faculty, staff, administrators, and students in decision-making processes on matters which they have a direct and reasonable interest.

Role: The College Council will provide a format for college-wide dialog by creating an integrated voice and utilizing the expertise of the entire College community based on a shared understanding of the mission, vision, core themes, core objectives, and values.

The College Council may ratify, amend, reject or return to a council for reconsideration any submitted proposal or recommendation. The College Council will consider and act upon college-wide Items for Consideration originating from the campus, constituent or functional councils, the College President, or the Board of Trustees. Proposals, recommendations, or amendments to the constitution acted on by the College Council will be forwarded to the College President for action or sent to other councils, as appropriate.

The Green River College Council shall consist of:

  • Two members of the Administrator Council
  • Two members of the Classified Council
  • Two members of the Exempt Council
  • Two members of the Faculty [Instructional] Council
  • Two members of the Student [ASGRC] Council

Each constituent council will determine which members will represent them on the College Council as determined by their individual by-laws.

Calendar

College Council Meetings - 2017

Meeting DateAgendaMinutes
Fall Quarter Meeting Location: AD Boardroom
Sept. 29, 2017  College Council Retreat

Nov. 14, 2017 TBD
Dec. TBD, 2017 TBD

College Council Meetings - 2016-17

Meeting DateAgendaMinutes
Fall Quarter Meeting Location: AD Boardroom
Sep. 30, 2016 College Council Retreat

 

Oct. 11, 2016 Oct. 11, 2016

Oct. 11, 2016

Nov. 8, 2016 Nov. 8, 2016

Nov. 8, 2016

Dec. 2016 No Meeting

 

Winter Quarter Meeting Location: AD Boardroom (Tentative)  

Jan. 10, 2017

Jan. 10, 2017

Jan. 10, 2017

Feb. 14, 2017

Feb. 14, 2017 

Feb. 14, 2017 

Mar. 14, 2017

Mar. 14, 2017

Mar. 14, 2017 

Spring Quarter Meeting Location: SU Emerald City Room (Tentative)

Apr. 18, 2017

Apr. 18, 2017

Apr. 18, 2017 

May 9, 2017

May 9, 2017

May 9, 2017

Jun. 6, 2017

Jun. 6, 2017

Jun. 6, 2017 

College Council Meetings - 2015-16

Meeting DateAgendaMinutes
Fall Quarter Meeting Location: AD Boardroom
Sep. 2015 College Council Retreat

Retreat Notes
Program Prioritization PowerPoint
Sample Governance System Manual

Oct. 13, 2015 Oct. 13, 2015

Oct. 13, 2015

Oct. 27, 2015 Oct. 27, 2015

Oct. 27, 2015
2015-16 Budget Presentation

Nov. 10, 2015 Nov. 10, 2015

Nov. 10, 2015

Nov. 24, 2015 Nov. 24, 2015

Nov. 24, 2015

Dec. 8, 2015 Dec. 8, 2015

Dec. 8, 2015

Winter Quarter Meeting Location: AD Boardroom

Jan. 12, 2016 Jan. 12, 2016

Jan. 12, 2016
Budget Presentation, Jan. 12-16
BOT Presentation of Jan. 21, 2016

Jan. 26, 2016 Jan. 26, 2016 Jan. 26, 2016
Feb. 9, 2016 Feb. 9, 2016 Feb. 9, 2016
Student Handout, 522 Budget - Salaries
Student Handout, 522-SLBT, 16-17, Sheet 1
Student Handout, 522-SLBT, 16-17, Sheet 2
Student Handout, 522-SLBT, 16-17, Sheet 3
Student Handout, 522-SLBT, 16-17, Sheet 4
Feb. 23, 2016 Feb. 23, 2016
Alt. Meeting Location: SU Noble/Willow
Feb. 23, 2016
Budget Presentation, Feb. 23 2016
FYE Presentation, Feb. 23, 2016
Mar. 8, 2016 Mar. 8, 2016 Mar. 8, 2016
BOT Presentation of Mar. 17, 2016
Mar. 29, 2016 Mar. 29, 2016
Note: Alternate Date and Time
Alt. Meeting Location and Time:
SU Noble/Willow - 2:50-4:00 p.m.

Mar. 29, 2016

Spring Quarter Meeting Location: SU Emerald City Room
Apr. 12, 2016 Apr. 12, 2016 Apr. 12, 2016
BOT Presentation of Apr. 21, 2016
Apr. 26, 2016 Apr. 26, 2016
Alt. Meeting Location: SU Noble/Willow
Apr. 26, 2016
May 10, 2016 May 10, 2016 May 10, 2016
May 24, 2016 May 24, 2016:
- Report from Budget Committee
- Report from Dr. Derek Brandes
Alt. Meeting Location: SU Noble/Willow
May 24, 2016
May 27, 2016 Sub-Committee: Complete Response 
Response due to College Council

PPP Budget Report, May 24, 2016
PPP Preliminary Report, May 31, 2016

Jun. 6, 2016 Jun. 6, 2016 Jun. 6, 2016

College Council Meetings - 2015

 

Items for Consideration

The following details the College Council Items for Consideration and their status.

PG Model of Process, 2015

April 2015, Item for Consideration: 2015 Campus Summer Hours

Date InitiatedInitiatorItem for ConsiderationPriorityStatus
4-14-2015 Dr. Eileen Ely, President

What should the 2015 Summer Hours be for the Green River College main campus?
The main campus summer hours have fluctuated in previous years. Some have suggested that we have a 4-day schedule with the campus closed on Friday, allowing for flex time. Others have requested a schedule that would close the campus to the Public at noon on Friday.

Please make a recommendation.

Considerations: Groups on campus during the summer include: Heavier Than Air and weekend classes in the Trades Area.

Urgent Report submitted to
Dr. Eileen Ely, President, 5-11-15

Recommendation or Report to Initiator: 

Response Type: Report
Date of Report: 4-28-15
Report:

Because the College Council did not have a Quorum to make this a Recommendation, the following report has been approved by the Council.

The main campus will be open to the public from 9:00 am - 12:00 pm on Fridays during the months of July and August, 2015.  Offices would have flexibility in staff scheduling on Fridays.

Spokane Community College is a best practice for communicating summer hours to the public.  Communication of summer hours is critical and should be done using multiple modalities to include:

   - Web Office Hours
   - Slide on web page
   - Internal survey of campus hours - communicate out to the campus
   - GatorNet - on front landing page - summer hours
   - Guard shacks

The College Council would like to study the impact of summer hours and the communication of summer hours this year.  The communication of summer hours reinforces the College's core values of student access, equity and stewardship.

Response to Recommendation or Report: 

From:  Eileen Ely
To:      Ahmed Karam, Interim College Council Chair
Re:      Follow-up on Item of Consideration - Main Campus Summer Hours 2015

In regard to the Item of Consideration, I approve the Participatory Governance's report for the Main Campus Summer Hours.  Based on your submitted paperwork, Human Resources will include an article about this topic in their online weekly publication, and College Relations will include an article on the same topic in the CommuniGator.  
Is it okay to publish this information this week or would you prefer to have the information published after the June 9th?  I would suggest the sooner the better to insure that students and employees can plan accordingly. 
At the same time, I would suggest that you send an email to the College Council announcing this decision.
Sincerely,
Eileen    

May 2015, Item for Consideration: Posting Policy

Date InitiatedInitiatorItem for ConsiderationPriorityStatus
5-12-15 Allison Friedly, Exec Dir College Relations Should there be a Posting Policy on Campus?

Flyers and posters are often posted on campus, but no one oversees these postings. With the updated accessibility requirements from the Office of Civil Rights (OCR), all official College postings require accessibility information to ensure all persons are able to participate in events on campus, or receive information in an accessible format. Currently, the Lindbloom Student Center (LSC) is the only building on campus with a posting policy.

Please make a recommendation for the following items:
  - Should there be a posting policy on campus?
  - If so, who should monitor the postings? 
  - If not, how can the College avoid liability if accessibility information is not included on postings?
Urgent In Review

Response to Recommendation or Report: 

Response Type:
Date of Report: 
Report:


Response to Recommendation or Report: 
From: 
To:     
Re:      

October 2015, Item for Consideration: Steering Committee for Green River Prioritization Process

Date InitiatedInitiatorItem for ConsiderationPriorityStatus
10-9-2015 Derek Brandes, Vice President of Instruction

Because the Green River Prioritization Process is a College-wide concern, I would like the College Council to consider the steering committee role in the process.  How would a steering committee be best constructed that represents all the constituent groups at Green River?  The College Council could determine to take on the steering committee role as part of its scope of work or appoint a separate ad hoc committee reporting to the College Council to do this work.

The steering committee role would function between October 2015 and March 2016. Scope of work would include monitoring progress of pillar committees, ensuring that communication and training occurs, working with pillar leads on issues that arise during the process, making recommendations based on the prioritization work, and at the conclusion assess the process.

Urgent In Review

Recommendation or Report to Initiator: 

Response Type: 
Date of Report: 
Report:

Response to Recommendation or Report: 

From:  
To:    
Re:   

October 2015, Item for Consideration: Appointing Pillar Committee Members

Date InitiatedInitiatorItem for ConsiderationPriorityStatus
10-9-2015 Derek Brandes, Vice President of Instruction

Because the Green River Prioritization is a College-wide concern, I would like the College Council to appoint pillar committee members. The three pillar committees are Instruction, Student Support Services, and Institutional Support. The decision making around the process for determining membership and the membership composition of each pillar committee will be delegated to the College Council. The College will provide a member of the business office and a member of institutional research to assist the pillar committees and provide technical assistance as ex-officio members. Pillar committees would convene late October 2015 through April 2016 and members would have a weekly commitment of approximately two hours. Members of the pillar committees should not be members of the steering committee or budget committee also involved in the prioritization process.  Pillar committees determine the rubrics, evaluate completed rubrics, and place into quintiles.

Urgent In Review

Recommendation or Report to Initiator: 

Response Type: 
Date of Report:
Report:

Response to Recommendation or Report: 

From: 
To:     
Re:    

April 2016, Item for Consideration: 2016 Campus Summer Hours

Date InitiatedInitiatorItem for ConsiderationPriorityStatus
4-6-2016 Marshall Sampson, VP, Human Resources and Legal Affairs

In preparing for the summer at Green River, I want to ask the College Council to weigh-in on the recommendations.  There were some issues last summer regarding the campus closure.  As the college was closed to the public at noon on Friday but not closed, some departments were able to leave at noon on Friday and others in support functions had to remain open to support any departments that remained open. 

We have two options:
1. Hours remain the same.
    a. This minimizes impacts on employees
    b. July 4th holiday is 8 hours which is standard for a holiday

2. Hours are amended to "four 9's and a 4"
    a. This is 9 hours a day Monday - Thursday and 4 hours on Friday
    b. Employees not wanting to work 9 hour days may work 8 hour days and take vacation for 4 hours to meet the 40-hour work week
    c. July 4th holiday is 9 hours so we "lose" 1 hour/employee
    d. The entire college will close at noon on Friday-there will be nobody working after that time as all support services will be gone
    e. This allows us to save ½ day of utilities per week.
    f. Any department that has events outside of normal work hours would not be impacted. [For instance, an event at 4 on Friday could take place as could an event at noon on Saturday-it would just be considered outside of the normal hours of operation.]
    g. The College would have to negotiate the impacts of this with its appropriate unions prior to implementation.  

If we choose to put forward option 2, we have to define the duration of "summer" and I have taken the liberty to do so:

Our summer will be Monday, 27 June until Friday, 02 September

Why?
 *Monday July 4th is a paid holiday.  It is exceedingly difficult for us to start an abbreviated schedule on a holiday week.  We could either move the time forward (to the 11 July) or back (to 27 June).  By moving the date back, we allow for a long weekend for the July 4th holiday--the Friday before a long holiday weekend will be sparse anyway.
 * It allows us two weeks in our regular schedule to get the summer session running.
 * We end the summer at Labor Day allowing us a few weeks at regular schedule before classes begin.  Added bonus that our first week back will be a 4 day week because of the Labor Day holiday.

I am requesting the College Council to consider these options and how they would impact councils, departments, and the work of the college. I would appreciate a recommendation to Dr. Ely this month if possible.

Urgent

Recommendation or Report to Initiator: 

Response Type: Recommendation
Date: 5-11-2016

The College Council recommends that the 2016 Summer Hours follow option 2 only if these modifications take place:
1) Reword 2.d. please add "to the public."
2) "Hours of Business" instead of Open Hours. Flexibility is needed for departments/individuals to work if/as needed (e.g. Financial Aid Office, Business Office and others).
3) Added language to 2.b. to include flexibility for those with limited vacation time to work (Classified staff concern).
4) Support of Facilities and Safety for those who do need to work or hold classes (example: Science Cadaver class meets on Fridays in the summer and must have AC system working for ventilation, Trades classes still meet and can have challenges with their facilities).
5) Communicate and/or advertise Summer business hours as soon as possible. The Summer Hours for the past couple years have been confusing not only to the public, but to staff as well. We strongly suggest that verbiage similar to that of Shoreline Community College (https://daag.shoreline.edu/2016/04/10/college-operating-hours-summer-2016/) be used as an example of the wording for our website. Additionally we request that someone is assigned to make sure hours are communicated on Campus - on the web and via signage.

Response to Recommendation or Report: 

From: Marshall Sampson
To:     Mary Butcher, College Council Chair
Re:     Response from HR

After reviewing with President's Staff and Dr. Ely, the College is moving forward in notifying the appropriate unions (WFSE) regarding the summer hours.  While I do not anticipate any issues given the manner in which the proposal is structured, we still want to give appropriate time to consider. As soon as we have an answer, I will notify you and begin making the necessary announcements.

-Marshall 

April 2016, Item for Consideration: PPP Administrator Response Forums and Student Survey

Date InitiatedInitiatorItem for ConsiderationPriorityStatus
4-12-2016 Mary Butcher, College Council Chair

Several constituent groups have concerns over the process and how PPP will be used in conjunction with other methods to determine budget priorities. As a College we need to increase opportunities for individuals to engage in dialogue. This request is to have forums held for students, staff and faculty to ask questions of administrators and to hear from administrators on the vision of the budgetary process. These forums should begin no later than 4/20/16 and continue until the completion of the budget review process in late June. In addition, a survey of students that will reflect how different programs have affected their student experience is essential. This information should be used in tandem with other measures to determine program viability as it relates to student success. Therefore, we request this process to be completed before the College Council receives the PPP Budget Committee report.

Urgent

Recommendation or Report to Initiator: 

Response Type:  Recommendation to the President
Date:                  April 12, 2016

Approved by the College Council. Mary Butcher to meet and discuss with Dr. Ely.

Response to Recommendation or Report: 

From: Eileen Ely
To:     Mary Butcher
Re:     PPP Administrator Response Forums and Student Survey

Representatives of the President's Executive Team have agreed to participate in the upcoming April 20th student forum.  Please confirm the location and time of the forum.  Shirley Bean, Derek Brandes and I plan to attend this forum.

Eileen Ely

Constitution

The document, "Green River College Participatory Governance Guiding Principles" will serve as the Guiding Principles for the College Council until a formal Constitution is adopted. 

College Council Representatives

The Constituent Council Representatives to the College Council include:

AdministratorsClassifiedExemptFacultyStudents
J. Gerstman S. Evans S. Cheng-LaBoyne A. Bennie-George H. Singh
T. Lovitt K. Anderson P. Mueller
(Council Chair)
L. Kessler J. Gao
-L. Moore, Alt. Y. Huang N. Kremer -J. Hoene, Alt E. Siswadi
L. Yazzie, Alt -C. Adams, Alt