College Resources > Financial Aid > Receiving your Aid

Academic Progress Policy

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As a student at Green River Community College, you are required to maintain Satisfactory Academic Progress in order to receive financial aid. This policy defines what is meant by satisfactory academic progress and how to stay in good academic standing. The college will look at all attempted credits regardless of the source of tuition payment. Should you have questions about this policy and how it pertains to you, please contact the Financial Aid Office.

Green River’s policy consists of three basic requirements:

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1. Qualitative
Students must maintain a minimum grade point average (GPA) of 2.0 each quarter. Students are also required to have a minimum cumulative GPA of 2.0 at mid-point in the program and thereafter.
2. Quantity
Students must complete a specified number of credits each quarter. Students must successfully complete the number of credits they are attempting each quarter. (See this example)
3. Time Frame
Students can be considered for financial aid for the equivalent time frame of 9 full-time quarters of attendance (100 level classes and above). This period includes transfer credits which count toward his or her program here at Green River. The 9 quarter time frame allows for prerequisites and/or changes in the program.
 
  • If attending three-quarter time (9-11 credits), you can receive financial aid for 12 quarters of attendance.
  • If attending half-time (6-8 credits), you can receive financial aid for 18 quarters of attendance.
  • If choosing to attend less than half-time (5 credits or less), you can receive financial aid for up to the equivalent total of your first 9 full-time quarters of attendance. (Students enrolled in Court Reporting are eligible for the equivalent of 15 full quarters of financial aid as this program is longer.)

* Financial Aid only covers classes which count toward your eligible program of study at Green River. Some certificate programs may not be covered. Students wanting to drop classes should do so prior to the start of the quarter as it may affect eligibility.

The following information details how probation and termination will affect your financial aid, the steps you will need to take, and how we can assist you in obtaining your academic goals.

  • Good Academic Standing (2.0 GPA or higher):
    • Students must continue to complete attempted credits and maintain a 2.0 quarterly GPA to receive aid. If you are struggling, contact your academic advisor or the Financial Aid Office to find out how we can assist you.
  • Probation Status (GPA = 1.5 to 1.99):
    • Students on probation are eligible to receive aid.
    • Students are placed on probation for not completing their attempted credits (as noted on the chart) and/or GPA drops between 1.5 and 1.99.
    • Students are allowed 2 probations.
    • A third quarter of probation will place a student into termination status.
  • Termination/Suspension Status (GPA = 0.0 to 1.49):
    • Students are not eligible to receive financial aid or Work-Study funds when terminated.
    • Termination can occur after only one quarter of attendance. Probation does not necessarily occur before termination as the quarterly GPA and credits completed determine your academic standing.
    • If you have had two quarters of probation, you will lose financial aid eligibility the next quarter classes are dropped or the quarterly GPA falls below 2.0.
    • If you officially or unofficially withdraw after the first day of the quarter and complete “0” credits, you will lose eligibility for financial aid. Repayment of all or partial grant funds may also be required if you did not earn the aid you received, based on the number of days of class attendance. If the college is required to return tuition funds to federal accounts in excess of the state tuition refund policy, students are billed for the additional refund. (See Return of Funds Policy).
    • If you fail to complete the required credits indicated on the chart, your quarterly GPA drops below 1.5, or your cumulative GPA is less than 2.0 at the end of the 6th quarter of attendance, your eligibility will be terminated.
  • Appealing Financial Aid Termination:

    Failure to maintain Good Academic Standing may be the result of circumstances beyond a student’s control. If you find yourself in this situation, you can file a Petition to request reinstatement of financial aid. The appeal form (Petition) is available online or in the Financial Aid Office. If reinstated, you may be asked to develop an educational plan which may include enrolling part-time or taking developmental course work. Additional assistance to support your academic success may be available.

    • The appeal process should be started as soon as grades post and/or be completed prior to the 9th day of the following quarter if you plan to enroll.
  • Reinstatement of Financial Aid:

    Students terminated from eligibility will be required to do one of the following for one quarter to reinstate their financial aid:

    • If enrolled the prior quarter for 12 or more credits, you must enroll, pay for, and successfully complete 6 or more credits with a 2.0 GPA or higher in the next quarter.
    • If enrolled the prior quarter for 11 credits or less, you must enroll, pay for, and successfully complete 5 or more credits with a 2.0 GPA or higher in the next quarter.
  • Additional Information about the Satisfactory Academic Progress Policy:
    1. Students may receive financial aid to take up to 45 credits of developmental coursework (courses below 100 level).
    2. Financial aid will pay for students to repeat a class once to improve a grade provided the grade point was less than 3.5. Financial aid will not pay to retake a class in which you have received an “I” (incomplete) grade.
    3. Grades of 0.0 – 0.6, I, N, W, NC, or Y do not count toward completed credits.
    4. Adult Based Education (ABE), G.E.D. Preparation, English as a Second Language, Continuing Education, some High School completion classes, and Parenting classes are not eligible for financial aid and do not count toward attempted credits for the period of enrollment.
    5. If a financial aid application is completed late in the year, you may be paid retroactively for the quarters already completed during the current academic year, as long as you were considered in good academic standing for the prior quarter(s) and at the time your financial aid eligibility is determined.
    6. You must be working toward an eligible degree or certificate program to receive financial aid, and all classes must apply toward your degree or certificate program at Green River.
    7. If you are transferring to Green River, you will be considered to be making satisfactory academic progress at the time of your transfer. Credits transferring into your program of study will be counted toward the nine-quarter maximum eligibility time limit.
    8. If you have a documented disability, you can be allowed reasonable accommodations to make up credits and improve grades. These decisions will be based on individual circumstances and determined by the Financial Aid office.

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