Green River Logo

Green River Community College is located on a 168-acre wooded site near Auburn, Washington, about 30 miles from both Seattle and Tacoma.  The college opened in 1965 and enrolls over 9,000 students, includes 11 instructional divisions and 50 vocational programs, and employs over 1000 full and part-time staff.  Green River Community College recognizes that embracing diversity maximizes faculty and staff contribution to our goals and provides the best opportunity for student achievement.

Fiscal Analyst 1- Accounts Payable
Business Office
($2663 - $3459)
 

Department:

Business Office

Position Type:

Classified, represented 

Opens:  October 26, 2009

Closes: November 16, 2009

POSITION PURPOSE:

The Fiscal Analyst 1 performs a variety of accounts-payable and travel-related functions while adhering to specific departmental processes and procedures.  Duties include reviewing and reconciling campus purchase card payments; processing travel and other employee reimbursements and advances; analyzing and interpreting state regulations and provide guidance to the campus community. The Fiscal Analyst 1 provides excellent customer service, responding regularly to inquiries in person, via e-mail and over the phone and works under general supervision of the Fiscal Analyst 3.

SPECIFIC DUTIES:

Travel Activities:
  • Issue Travel Requisition numbers to travel agencies upon receipt of properly executed Travel Authorization
  • Interpret and research Office of Financial Management regulations regarding travel and other accounts payable related functions and respond to campus requests for information
  • Communicate changes in reimbursable amounts to campus community
  • Audit and process travel expense vouchers
  • Track travel advances to ensure repayment
  • Analyze and clear Returned Travel Advance account

Accounts Payable Functions:

  • Process, log and create journal entries for bank wire transfers
  • Audit and process for payment employee out-of-pocket reimbursements
  • Download and pay State purchasing card statements
  • Create journal entry to charge purchasing card to correct accounts
  • Cross train on Fiscal Tech 2 desk to provide coverage in employee absence
  • Reimburse petty cash accounts and create journal entries
  • Communicate regularly with grants and contracts personnel regarding grant closing dates to ensure all outstanding invoices are included in the billing

Annual Tasks:

  • Prepare entries to record and liquidate encumbrances
  • Ensure all outstanding expenses are paid at year end, prior to closing accounts payable
  • Assist in archiving prior year documents
  • Assist with annual closing tasks in addition to regular duties during fiscal year end close (June 30 until complete, approximately July 31st).
  • Other duties as assigned.

WORKING CONDITIONS:

  • Must have the ability to sit for prolonged period of time at a desk/computer workstation.
  • Frequent repetitive arm, hand, and finger motions. 
  • Frequent use of computer and exposure to terminal screen in performing work assignments.
  • Work in a semi-open office setting with frequent interruptions. 
  • Be available for non-scheduled after hours.

MINIMUM QUALIFICATIONS:

  • Associate degree in accounting or related field or 3 years relevant accounting experience.
    • Accounting background/education to include the ability to analyze accounting transactions, accurately prepare financial reports and prepare entries to record or correct general ledger postings.
  • Proficient Microsoft Excel skills.
  • Excellent attention to detail and accuracy.

PREFERRED QUALIFICATIONS:
  • Proficient with Microsoft Access and Word.
  • Experience with Washington community college FMS financial systems.
The desired candidate will also have the ability to:

  • Contribute to the College’s commitment to diversity by fostering a climate of multicultural understanding and appreciation.
  • Work and interact effectively in a courteous, respectful and professional manner with the general public, students, staff and administrators including people from various racial, ethnic and socioeconomic backgrounds and those with disabilities.
  • Maintain ethics, integrity, and use sound professional judgment.
  • Multi-task numerous projects with demonstrated time management skills and accuracy in order to meet deadlines.
  • Communicate effectively, verbally and in writing, with diplomacy and with a customer service orientation.
  • Work cooperative and strategically with all levels of professional, technical and administrative staff in a team effort.

TERMS OF EMPLOYMENT:  This is a 12-month per year, 40-hour per week, overtime-eligible position.  The position has a starting range of $2663.00 with periodic increments to $3459.00 per month.  Typical work schedule is Monday – Friday, however occasional evening and weekend work may be required.  Some travel may be required to branch campus locations.

A union shop agreement exists for this position which requires membership in the Washington Federation of State Employees within 30 days of hire.

Appointment to the position includes a state benefits package of health and dental plans, participation in a Washington State Department of Retirement Systems plan, sick leave, vacation, and 11 paid holidays. Other fringe benefits include tuition exemption, convenient daycare, on-campus fitness center, ability to participate in a flexible spending program and supplemental retirement.

APPLICATION AND SELECTION PROCEDURE:  

To qualify for consideration, please submit only the items listed.
  • Green River Community College application [Link to document in MSWord ]
    •
  • Detailed cover letter addressing minimum and preferred qualifications (2 pages maximum)
  • Detailed resume
  • Demographic Data Form [Your voluntary cooperation is appreciated.]

 An application can also be requested by email (hr@greenriver.edu) or by phone at (253) 288-3320.

Responsibility for submission of required application materials before the deadline rests with the applicant. Incomplete applications will not be processed. Applicants who fax or e-mail materials must then forward original signed materials. Unsolicited materials will not be considered or returned to the applicant. The application package and all materials submitted with it, become the property of the college and will not be returned or considered for additional or future openings.

Application materials must be printed and submitted on plain, white bond paper without report covers or binders.  Please do not staple materials.

   Send completed application materials to:

                 Human Resources - Fiscal Analyst
                 12401 SE 320th Street
                 Auburn, Washington 98092

                 Fax (253) 288-3444

 EQUAL OPPORTUNITY EMPLOYER:  Green River Community College is a committed equal opportunity employer and educator and operates under an affirmative action policy.  The college is committed to meeting its diversity needs.  We strongly encourage all qualified applicants, ESPECIALLY ETHNIC AND RACIAL MINORITIES, WOMEN, PERSONS OF DISABILITY, PERSONS OVER THE AGE OF 40, AND VIETNAM-ERA VETERANS to apply.  It is the responsibility of applicants selected for interview to notify the college of any accommodations required as a result of a disability covered under the Americans with Disabilities Act.   

Additional information about Green River Community College at: http://www.greenriver.edu/