GatorNet Project Charter

Green River College GatorNet Redesign Project Charter

Date: 9/6/2018
Prepared by: Keegan O’Connor and Kim Olsen

1. Purpose of Charter

The purpose of this project charter is to establish a shared understanding of the goals, objectives, scope, high-level timeline and success criteria of Green River College’s GatorNet redesign project, which shall be verified and authorized by the project sponsor. Once approved, this charter will serve as the baseline from which all changes will be evaluated for the impact they will have on cost, timeline and expected benefits.

2. Background and Opportunity

Green River College recently launched a redesigned external-facing website, bringing the College’s website into alignment with modern standards and best practices for web design, and ensuring everyone can access the information held there. The college is now positioned to enhance the existing Intranet to increase its utility for employees of the college, increase access to information and resources, and foster community across campus.

3. Project Goal

To create a useful, accessible tool employees will want to use, which provides accurate information about Green River College and the campus community. The design will be modern and consistent across all platforms.

4. Project Scope

The GatorNet redesign project will include the enhancement of the current Intranet to provide improved access to features, services, information and resources available to all employees, with the exception of those listed in section 4B, below.

1. DELIVERABLES WITHIN SCOPE
   1. To Create a useful, accessible tool employees will want to use
      1. Faculty and staff will be given varied means to provide GatorNet Revision input and feedback, including surveys and opportunities to sign up to attend GatorNet Revision team meetings
      2. Identify and engage campus stakeholders
      3. Testing conducted to ensure accessibility
      4. Hands on training and/or how-to guides to be provided following launch for current and future employees
      5. Engage with stakeholders and content managers to make information and documents accessible to all
   2. Which provides accurate information about Green River College and the campus community
      1. With feedback from stakeholders, the current GatorNet will be proofed for redundant, out of date and/or duplicated information that will be archived or updated.
      2. The name and contact information for page content owners will be listed within the page(s) they manage, indicating who to contact when pages need updates.
      3. All employees will have access to official documents, such as organizational charts and forms.
   3. The design will be modern and consistent across all platforms
      1. Implement site within a content management system
      2. Create branded page templates with responsiveness and accessibility in mind
      3. Develop an intuitive site structure and navigation, with an improved search feature
         
         
2. DELIVERABLES OUTSIDE OF SCOPE
   1. Skinning of most applications
      A limited number of high-touch web applications will be identified as candidates for re-skinning to bring them in alignment with the new design of GatorNet. This determination will be based on degree of use, feasibility and expected impact on overall project schedule
   2. Third-party services (a non-exhaustive list of examples is given below) will not be part of the redesign project, with the exception of cosmetic branding updates, when possible
      1. Megamation (Facilities)
      2. Libguides (Holman Library)
      3. Canvas
      4. Remote Access
      5. Individual faculty sites
      6. Limited use tools (such as Campus Inventory map)
      7. Department-specific working documents/folders

5. Expected Business Benefits

6. Success Criteria

8. Resources & Organization

A signed copy of the charter can be downloaded below.

Signed GatorNet Revision Project Charter