Student Affairs

Financial Aid

Student Employment

In a community college setting, having a part-time job while attending classes is an integral part of the academic success that students achieve. Many opportunities for employment are available at Green River Community College, from institutional funding through federal and state funding. When you envision your part-time job as resumé building skill, your individual success and contribution to our college community will be invaluable.

 

Student Guide

If you want to work on campus, you must have a “funding source” or an account from which to be paid. There are three funding sources available to you. Please read each award explanation and determine which path applies to your eligibility or interests.

Federal Work Study Award

Work-study is part of your financial aid award.  

       See financial aid information

You can take your award and apply for any open position on campus that proves to be a good fit for both you and a supervisor.

Work Grant Award

The financial aid director allocates each division an annual award of student program funds to be used to hire students to assist faculty/staff in that particular division. The division chair knows the yearly allotment and awards students throughout the year at the request of his/her faculty/staff. You do not have to be financial aid eligible to be awarded Work Grant funds, only skill eligible. Work Grant funds will be awarded at the discretion of the division chair only.

Institutional Work Study

The financial aid director has a small pool of funds and can award a "position", not a particular student, to a division/department based on available funding, request and need. Institutional Work Study funds will be awarded at the discretion of the financial aid director only.

Supervisor Guide

Thousands of hours of work each year are performed by student employees. It would be safe to say that collectively, as well as individually, the campus community benefits greatly from these many hours of student work. In many cases, these students come to your divisions and departments with Federal Work Study money which means no cost to your office. In some cases your division and departments allocate small awards to students to help you keep the educational and business process flowing smoothly. We know you appreciate their work efforts, no matter where the funding comes from.

This handbook is a general guide to help in the hiring process for student employees. It contains information that will assist you in choosing students that are a good fit for your job request, as well as assist you to train and keep an excellent employee.

Award Information

If you are interested in having a student employee assist you, the following information may be helpful.

In order for a student to work on campus, he/she must have a "funding source" or an account from which to be paid. There are three funding sources available to students:

  1. Federal work study award
  2. Work grant award
  3. Institutional work study award

Please remember…no student is allowed to work UNTIL the hiring process has been completed through the student payroll office (LSC-231), no matter the funding source.

Federal Work Study Award:

This award is granted quarterly (based on financial eligibility) through the student's financial aid package. This award allows the student to apply for any open student position on campus. A list of available jobs is maintained by the student payroll coordinator (LSC-231).

If a student chooses to work for you with a work study award, they come to you with a funding source. You will know it is a work study award (and the award amount) when the student presents you a white "authorization to work card" generated and signed by the student payroll study coordinator.

(Students DO NOT receive this card until they have completed the hiring process). If you and the student agree the job is a fit for both of you, sign the authorization to work card as the supervisor and the student will return it to the student payroll coordinator. Federal work study students are hired on a first-come, first-served basis.

Work Grant Award:

The financial aid director gives each division an annual award of student program funds to hire students to assist faculty/staff in that particular division. The division chair knows the yearly allotment and awards students throughout the year at the request of faculty/staff.

Division chairs and/or building secretaries have the yellow work grant cards which are generated by the division chair. This card is signed by the division chair, student, and supervisor. The award amount is also determined by the division chair. Any student enrolled in 6 or more credits (12 or more for international students) qualifies for work grant money at the discretion of the division chair.

Institutional Work Study:

The financial aid director has a small pool of funds and can award a "position" to a division or department based on available funding, request and need. Division/department determines the student hired (6 or more credits/12 or more international students). The yellow work grant card will be generated by the financial aid director and signed by both student and supervisor.

Supervisor Process

The hiring process for student employees will be different at the onset of hire, depending on the money source.

If you want to hire a Federal Work Study Student:

Contact the Student Payroll Coordinator with a written request for a work study student. There are Summer Request forms and Fall/Winter/Spring Request forms. Complete the form(s) and return to the Student Payroll Coordinator, Mail Stop: FA by the deadline dates. These requests will be available to work study students looking for a position.

This process is also used if you need additional students the following quarter.

The hiring process itself for Federal Work Study employees is on a first-come, first-served basis. The hiring thrust for these student employees is the beginning of each quarter. Students will have the first 4 days of each quarter to interview with supervisors – exception – Summer quarter is a one day turn-around. Hiring day is the Friday following the first day of the quarter (for Summer quarter it is Tuesday). Remember students are not officially hired, nor can they begin working, until hiring day. During this process you may have signed a work card, expecting a student employee, but unfortunately on hiring day, the student was not hired. The student will be asked to contact you regarding employment status.

Students are asked to complete a one page job application, with job references that will assist you in determining whether the student has the skills/attitude you have in mind. Ask them for it, look at it, ask them about it!

The Federal Work Study Hiring Policy will give you more information regarding the hiring process.

If you want to hire a Work Grant student:

Talk with your division chair about a particular student you want to hire. The division chair will determine if funds are available and then generate the yellow work grant card. After the work grant card is complete, ask the student to bring it to the student payroll coordinator (LSC-231, extension 2453) to schedule a mandatory orientation prior to working.

If you want to hire an Institutional Work Study student:

Contact the financial aid director (LSC-240, extension 3326) to see if money is available to fund a ”position” in your area. The financial aid director will generate the yellow work grant card and send to you for supervisor and student signatures. After the card is complete, ask the student to bring it to the student payroll coordinator (LSC-231; extension 2453) to schedule a mandatory orientation prior to working.

Student Process

The student process for working on campus is different depending on eligibility, desire and skill level. As a supervisor, this information may be helpful as students are directed or choose to inquire about working for you.

Federal Work Study employees:

These students have completed the FAFSA (Free Application For Federal Student Aid) and the Green River Supplemental Financial Aid Application. This process takes three to four months to complete and the student is notified by the Financial Aid office (letter). The awards offered to students in this process are based on eligibility.

The student must sign and accept the work study award and schedule a mandatory orientation with the student payroll coordinator (LSC 231). When the student has completed the orientation and the federal employment papers, a white authorization to work card is issued with the pertinent information, including quarterly work study awards for supervisor information. The available jobs will be presented to the student. They will contact you for an interview. Federal work study students are hired on a first-come, first-served basis because of limited payroll slots. Reading the Federal Work Study Hiring Policy  would be informative.

Work Grant/Institutional Work Grant employees:

Students who desire to work on campus, but are not eligible for the Federal Financial Aid package, are referred to the divisions and departments for work funding. Students will be encouraged to contact instructors and/or staff on campus for Work Grant/Institutional Work Grant employment.

The division chair or department head will determine whether the student is hired or not, depending on money available and skill level. Keep in mind, the student must be registered for 6 or more credits (international students 12 or more credits). To ensure federal, state and Green River guidelines are met for legal and liability issues, students are not allowed to work UNTIL the hiring process has been completed through the student payroll office (LSC-231).

Hiring Guidelines

Here are some “be sure…” statements to assist you in hiring the ideal student for your office.

  1. Be sure the student is a good fit for your office regarding skills and availability to work. Check with previous supervisors both on and off campus.
  2. Be sure the student has completed orientation and the federal employment packet before putting the student to work if you are hiring a Work Grant/Institutional Work Grant employee.
  3. Be sure to ask the student if they are registered for 6 or more credits, 12 or more credits for International students, before you discuss a Work Grant/Institutional Work Grant position.
  4. Be sure the student understands exactly what the job entails, so there are no surprises after the student begins working.
  5. Be sure you are prepared to do some training and expect a learning curve. Remember you might be hiring someone who is not up to speed in the business world, after all, that is why students are here – to learn.
  6. Be sure to caution your student about doing homework on the job. It is not allowed and can be cause for dismissal.
  7. Be sure to submit your student’s time sheet on time. They cannot do this. If you submit a time sheet late, the student must wait until the following pay period to receive a pay check. Many students are counting on that money for day care, food, and gas to get here.

Time Sheet Process

In order to insure accuracy and limit liability, students must attend a payroll orientation session BEFORE they begin working. Student employees attending a payroll orientation session are provided complete, detailed and accurate time sheet information. As a supervisor signing for the accuracy of the time sheets, the following guidelines may be of interest to you.

  1. The time sheet for your student employee will be delivered to you each pay period, unless (1)the student is out of funds; or (2) an error was made on the previous time sheet. Ask the student to see the student payroll coordinator for the time sheet (LSC 231, ex. 2453). Pay periods are normally two weeks.
  2. Your student is instructed to give you their signed time sheet on the “DUE” date. When you sign as supervisor, you “...certify this employee worked these hours and dates. The work was completed satisfactorily…”. For auditing purposes to confirm hours worked, you must also record the number of hours in the small square just above the “Supervisor Signature” line.
  3. Supervisors are responsible for putting signed, completed time sheets into the building time sheet box for pick up by the due date indicated. Ask the building secretary where the box is located. If you miss the pick up times, it is your responsibility to bring the time sheet to the student payroll coordinator’s desk for processing. (LSC-231). Late time sheets will be processed with the next payroll.
  4. Students must complete time sheets in BLUE or BLACK ink only, and initial any changes.
  5. When recording time, do not round. Military or 24 hour clock time is not acceptable.
  6. Do not write over existing numbers. White out is permitted if correction is legible and initialed.
  7. Students working four continuous hours, are allowed a paid 15 minute break, not shown on time sheet.
  8. Students working over five continuous hours, must show a 30 minute unpaid break on the time sheet.
  9. Federal regulations prohibit students from working when they are scheduled to be in class. Students will not be paid for completing homework assignments while working on the job.
  10. Supervisors must initial holiday, “campus closed” days, and weekend work.
  11. To work, students must be registered for 6 or more credits (International students 12 or more credits). Federal work study students can work a maximum of 19 hours per week and work grant students are allowed a maximum 16 hours per week when classes are in session. All student employees on campus are paid minimum wage. Prior approval from the student payroll office is required to work during breaks.
  12. Paychecks will be available for students on the 10th and 25th of each month at the reception desk in the Administration Building.
  13. Student employees are not eligible for unemployment compensation, vacation pay, medical/dental insurance, or retirement benefits.

Please note…falsifying time or labor is subject to disciplinary action and possible civil and/or criminal liabilities.

Responsibilities and Expectations

What you can expect from your student employee

  1. Commitment to perform the tasks agreed upon.
  2. Information (timely) regarding illness and other work related absences.
  3. Confidentiality with campus information.
  4. Team work in getting the job done.
  5. Willingness to learn new tasks.
  6. Support of the campus computer/equipment users policy.
  7. Positive customer service skills.
  8. Appropriate dress, neat and clean appearance.
  9. Professional attitude, speech, dress, and manner.
  10. Willingness to resolve work issues with supervisor or student payroll coordinator.
  11. Respect for office protocol regarding two week notice before quitting.

What the student employee can expect from you, the supervisor

  1. Clear, concise information regarding job expectations.
  2. Explanation of expected behavior standards, as well as office protocol.
  3. Safe, friendly work environment.
  4. Positive expectations for job performance.
  5. Willingness to train and expect a learning curve.
  6. Commitment to submit student time sheet on due date.
  7. Adequate supervised student work.
  8. Open communication, willingness to listen.
  9. Willingness to give performance feedback on assigned tasks and complete the Student Performance Evaluation form.

Performance Evaluation

As a teaching/learning institution, performance feedback is important in the success of our student employees. You may find the Student Performance Evaluation form to be helpful.  Take a look at the areas chosen for evaluation. Discuss them with your student employee. An informal mid-quarter review is suggested. The form Performance Evaluation should be completed as the student leaves your employ permanently or at the end of the academic year. These forms are required on a yearly basis and become part of the student’s permanent record in the Financial Aid office. Forward this completed form to the student payroll coordinator located in LSC-231, extension 2453.

Ideally, when you discuss this evaluation with the student, they will sign the form also. They have an option to allow or not allow this information to be shared with future potential employers. Without this permission, the information will not be released.

Release of Information/Code of Responsibility

All student educational and financial records at Green River Community College are maintained according to the Family Educational Rights and Privacy Act of 1974 (FERPA), which means, by federal law, no information regarding student records is disclosed to any one person (including mothers, fathers, spouses, children, etc.) school, agency, business, etc, without the written consent of the student.

The Financial Aid office has a Release of Information form  that students sign allowing their particular Financial Aid information to be released to certain persons, etc. On the flip side, all student employees are cautioned against releasing any kind of information concerning the identity and activity of anyone at this institution without written consent. Each student employee is asked to sign a Code of Responsibility, acknowledging he/she understands and supports the policy. Students also understand that signing the policy means he/she accepts the consequences of violating the policy.

Termination/Dismissal/Transfer Requests

Termination: Unfortunately sometimes federal work study students are not as academically successful as they would like to be for several reasons. At the end of each quarter the financial aid office will determine which students are terminated from financial aid, based on the previous quarter’s performance. The student will receive a letter from financial aid informing them of the termination. If a student is terminated from financial aid, they are also terminated from their work study position. The student payroll coordinator will notify you before the quarter begins if your work study employee is affected by this regulation. Your employee may or may not return to work depending on whether they are reinstated or not. When reinstated, the student must immediately check with the student payroll coordinator to see where the hiring process is at the time. If payroll is closed, the student will not be able to continue to work.

Grade point issues do not affect division work grant or institutional work grant student employees, unless the supervisor sees it as an issue.

Dismissal: Student work ethics and performance as a work study or work grant student contribute to the success of your office environment. When responsibilities are ignored, job expectations should be enforced. The step started by you, the supervisor, will depend on the severity of the behavior. (Note - Not all supervisors will go by these exact steps. This is just an example of the possible consequences prior to dismissal).

Step 1:

Give your student employee a verbal warning indicating they have violated a standard of behavior or performance which is unacceptable.

Step 2:

If the behavior continues, give the student a written warning. This should be a signal that the behavior has not changed or improved and is serious enough to have written warning in their file.

Step 3:

At this point the student’s behavior will have been discussed twice and their job is at risk. The student will be informed that if the behavior continues, they will be asked to leave with no further discussion.

Step 4:

With the fourth occurrence the student will be terminated by you, the supervisor and the student payroll coordinator will be notified. The dismissal will be documented and become part of the student employee’s permanent file. If the student is a federal work study employee but wants to continue to earn his/her award, they must contact the student payroll coordinator for a meeting (LSC-231, extension 2453).

Transfer Requests: If a federal work study employee wants to transfer to another supervisor, they will have to see the student payroll coordinator. The student employee will be asked to continue in their present position until the end of the quarter, if possible. If that is not possible, they will be informed of any open positions on campus.

Tips for Supervisors

Here are a few tips that will help you to transform that new student employee into a seasoned veteran! Discuss the following suggestions with your student and you will ensure a smooth, successful beginning in his/her new work environment.

Administrative Information

  • Talk about work hours, breaks, lunch times, staff meetings
  • Explain office support (who does what)
  • Discuss information sources when there are questions
  • Show facilities to student (restrooms, parking, cafeteria, supplies, etc.)

Organization Information

  • Inform the student of your office/department's function, services, clientele
  • Share your unit's mission, goals, objectives, function, etc.
  • Explain how student's work relates to goals & makes a meaningful contribution
  • Define roles of other team members
  • Discuss policies and procedures, as appropriate
  • Introduce all team members to student

Performance Information

  • Define initial expectation of student and specific job duties
  • Define dress code, expectations for personal interaction and behavior with campus community and off campus community in person or on the telephone
  • Stress confidentiality student must maintain while employed
  • Provide some informal feedback frequently, about specific behaviors (those done well and opportunities for improvement)
  • Conduct an informal mid-term review, concentrating on tasks done well and improvement opportunities
  • Conduct an informal final performance review before student leaves

Remember

  • Be willing to train!
  • Have patience!
  • Set performance goals!
  • Try to work around student's class schedule!
  • Call extension 2453 if you have questions!

Federal Work Study

This guide is general information for students participating in the Federal Work Study program. It will help you understand the basic requirements for participation as well as your responsibilities as a work study student. The Federal Work Study award is the self-help portion of your financial aid package. Because you have been awarded Federal Work Study does not mean employment is guaranteed, or that once employed, you will retain that position. Hiring is granted on a first-come first-served basis, usually the beginning of each quarter. It will be your responsibility to find an open position on campus, based on the list of job opportunities. See the student payroll coordinator located in LSC-231 for this list.

Students hired by Green River Community College are not eligible for retirement, medical benefits or unemployment compensation.

We are an equal opportunity employer and comply with the Americans With Disabilities Act.

Federal Work Study Job Listing for Spring Quarter will be available on Monday, March 24th.

Advantages

Taking any job seriously and doing your best will always provide you with transferable skills to any new job in the future. Working on campus as a Work Study student is no different. There are several advantages to a work study position if you are willing to stretch and grow:

  1. Enhanced computer, telephone and customer service skills
  2. Opportunity to work in unfamiliar areas for career exploration
  3. Positive letters of recommendations for future positions or scholarships and awards
  4. Networking pool for future positions
  5. Feeling of accomplishment in helping to achieve department/division goals
  6. Increased time management skills
  7. Tailored work schedule around classes
  8. No transportation time/expenses needed once you are on campus
  9. Opportunity to use and sharpen good communication skills
  10. Unlimited resume skills for future positions

Hiring Process

When you receive the financial aid award letter in the mail and discover you have been awarded Federal Work Study, sign your letter immediately and return to the financial aid office. You will not be allowed to progress any further in the hiring process until you have accepted and returned your financial aid letter. Contact the student payroll coordinator (LSC 231, extension 2453) and inform her you have a Work Study award that you want to use. You will then be scheduled for a mandatory orientation session and receive the federal employment papers packet. Complete the papers in this packet in pen only. At orientation you will be informed of every aspect of your Work Study award and your completed employment packet will be checked at this time.

You must be enrolled in at least 6 or more credits during the quarter and cannot work over 19 hours per week.(/p>

The Federal Work Study Hiring Poliy is good information regarding the on campus hiring process.

Release of Information/Code of Responsibility

All student educational and financial records are maintained according to the Family Educational Rights and Privacy Act of 1974 (FERPA), which means, by federal law, no information regarding your records is disclosed to any one person (including mothers, fathers, spouses, children), school, agency, business, etc. without your written permission.

The Release of Information Form used in the financial aid office is good for the length of time you are attending Green River Community College. It can be updated (added to or deleted from) any time you wish. After leaving Green River, in the event you apply for jobs off campus, be sure to update your Release of Information with the student payroll coordinator, otherwise no information will be released regarding your employment at Green River Community College.

Now that you are confident that the financial aid office will not release any information concerning your activities here, as a student employee, you also fall under that same obligation. You will be asked to sign a Code of Responsibility Form that clearly defines your responsibility as a student employee to protect the identity and activity of anyone at this institution.

Work Hours/Schedule/Wages

Your work hours and schedule as a Federal Work Study student will be determined by you and your supervisor, depending on how many hours you want to work and your class schedule. You must remain enrolled in at least 6 credits during the quarter. If you drop below 6 credits, you will automatically be terminated from your Work Study position. If you have the maximum Work Study award per quarter ($1500), you are allowed to work a maximum of 19 hours per week - less hours per week if you choose. If you have less than $1500 per quarter, here is how you determine the average number of hours to work each week to extend your award throughout the quarter.

  1. Quarter award amount $___________
  2. Divide the quarter award amount by $9.32
  3. Divide the answer by 11 weeks average per quarter

All student employees on campus are paid $9.32 per hour.

If you have money remaining on your award at the end of the quarter, you have the choice of working the break between quarters on the following conditions:

  1. Your supervisor has supervised work for you to do and notifies the student payroll coordinator of your request to work, and…
  2. You are registered for 6 or more credits the following quarter.
  3. Or…you can roll over the remaining balance to the following quarter. At the end of spring quarter all unearned work study money reverts back to the school account.

Time Sheet Process

Time sheets are issued only when you have:

  1. attended orientation and completed your federal employment papers and…
  2. found a job, completed your Work Card and submitted it to the student payroll coordinator

When your time sheet is printed, it will be delivered to your supervisor, who will give it to you.

If your supervisor does not receive your time sheet, there is a problem. Please see the student payroll coordinator (LSC 231).

Your time sheet will be audited against the Time Sheet Guidelines discussed at orientation.

The time sheet will have the pay date you can expect to be paid for the time submitted. A check on that pay date is only guaranteed if your time sheet is submitted on the date it is due. Your supervisor is responsible to submit your time sheet for payment, you cannot submit it. Please check with your supervisor at your earliest meeting, following the due date, regarding the timely submission of your time sheet. If your time sheet is submitted to the student payroll coordinator late, you will not be paid until the following pay period.

Responsibilities and Expectations

The job that you have on campus is a REAL job! The position is available because the supervisor needs your assistance. Studying on the job is prohibited and is cause to be dismissed. You will have specific job responsibilities and supervisor expectations, as discussed at the time of hire. Remember to cultivate good work performance. Some of the most critical issues to be addressed are:

Your responsibilities as a student employee are:

  1. Be committed to perform the tasks agreed upon with supervisor
  2. Be flexible and willing to learn new tasks
  3. Be on time, keep the work schedule agreed upon. If the schedule is not working, try to create a workable one
  4. Notify your supervisor of your absence before your shift
  5. Understand and support Green River’s FERPA regulation and equipment use code
  6. Do not visit with other students during your work shift. Casual use of personal cell phone during work shift is unacceptable
  7. Be friendly, cheerful and helpful when you interact with others
  8. Be professional-neat, clean, with appropriate dress for your work environment
  9. Be organized, clean up after yourself
  10. Monitor earnings, complete time sheet accurately, and submit on due date
  11. Inform your supervisor and student payroll coordinator if you choose to leave your campus job for other employment
  12. Contact the student payroll coordinator (LSC 231, extension 2453) regarding any unresolved work issues, she is your advocate

You can expect from your supervisor:

  1. Clear, concise information regarding job expectations
  2. Explanation of expected behavior standards, as well as office protocol
  3. Safe, friendly work environment
  4. Positive expectations for job performance
  5. Willingness to train and expect a learning curve
  6. Commitment to monitor earnings and submit student time sheet on due date
  7. Adequate supervised student work
  8. Open communication and willingness to listen
  9. Willingness to give performance feedback on assigned tasks and complete the Student Performance Evaluation form

Performance Evaluation

The job you are performing here is a real job and as such you have the opportunity to learn and grow in skills and opportunity. Supervisors are strongly encouraged to conduct an informal mid-term review, concentrating on tasks performed well and improvement opportunities. This is a chance to realize you have added resume skills and also to set goals for future improvement. When you stop working, your supervisor will complete the Student Performance Evaluation for you and it will be part of your permanent record. If you are available, the evaluation will be discussed with you and you can sign and date the form. If you desire, you will also have the opportunity to release this information to future employers who inquire about your work record.

Termination/Dismissal/Transfer Requests

Terminations:

Unfortunately sometimes students are not as academically successful as they would like to be for various reasons. At the end of each quarter the financial aid office will determine which students are terminated from financial aid, based on the previous quarter’s performance. If it is determined that you are terminated from financial aid, you will receive a letter informing you of the termination. If you are terminated from financial aid, you are also terminated from your work study position. See the financial aid office immediately for options to reinstate your financial aid and Work Study award. When you have been reinstated, contact the student payroll coordinator (LSC 231, extension 2453) immediately to see if there are still positions open for you to continue your Work Study employment.

Dismissal:

Your work ethics and performance as a Work Study student contribute to the success of the office in which you work. When responsibilities are ignored, job expectations will be enforced. The step started by the supervisor will depend on the severity of the behavior. (Note - Not all supervisors will adopt these exact steps. This is just an example of the possible consequences prior to dismissal).

Step 1:

You will receive a verbal warning indicating you have violated a standard of behavior or performance which is unacceptable.

Step 2:

If the behavior continues, you will be given a written warning. This should be a signal that the behavior has not changed or improved and is serious enough to have written warning in your file.

Step 3:

At this point your behavior will have been discussed twice and your job is at risk. You will be informed that if the behavior continues, you will be asked to leave with no further discussion.

Step 4:

With the fourth occurrence you will be terminated by your supervisor and the student payroll coordinator will be notified. The dismissal will be documented and become part of your permanent file. If, at this point, you want to continue with your Work Study award, you must contact the student payroll coordinator for a meeting.

Transfer Requests:

If you want to transfer to another supervisor, see the student payroll coordinator. You will be asked to continue in your present position until the end of the quarter, if possible. If that is not possible, you will be informed of any open positions on campus.

America Reads/Counts

The America Reads/Counts Program is another way to earn your Federal Work Study award. This opportunity is only available to students who have received a Federal Work Study award through their Federal Financial Aid package. In 1996 the presidential administration proposed the America Reads Challenge to mobilize an army of reading tutors to address the fact that 40% of third grade children were not reading well enough to succeed academically. Math education faced the same crises so three years later the America Counts program was introduced and patterned after the successful America Reads Challenge program.

You have an opportunity to be part of this army of tutors mobilizing in the elementary and junior high schools for reading and/or math. This is a win/win situation for you, the school, and the students you tutor.

Tutoring young children is not for everyone. For this reason we do not send you into community schools to tutor without absolute commitment and understanding of your purpose, position, and responsibility.

Feedback from both the student and the selected school has been very positive. Through this program you will come to realize the tremendous positive influence you can have in the life of a young child. We hope you, too, will experience the feeling of success and accomplishment in participating in this tutoring program.

If you are interested in the America Reads/Counts program, notify the student payroll coordinator in LSC-231, extension 2453 to get started.

Advantages

There are many advantages to participating in the America Reads/Counts program. You do NOT have to be enrolled in Education classes or want to be a teacher. However, if you are on the Project Teach track, this opportunity is even more of an advantage.

Why Would I Tutor?

  • “Volunteer” and get paid for it!
  • Increase adult team member skills
  • Earn more money than on campus
  • Learn developmental levels of children
  • Work at my neighborhood school
  • Experience classroom management methods
  • Gain knowledge of instructional strategies
  • Develop excellent resume skills
  • Practice organizational skills
  • Feel the success of helping others learn

What will I be doing if I tutor in an America Reads/America Counts program?

Under general supervision of the building principal, will work directly under the supervision of a teacher. Will work with individual students or small groups – providing help with basic skill instruction in reading, math and or written work, and prepare materials.

RESPONSIBILITIES: May include, but not limited to the following:

  1. Implement teacher’s lesson plan with individuals/small groups
  2. Correct student(s) work and record results
  3. Assist in preparation of curricular materials, operate office machines, and perform general clerical duties
  4. Keep and record data on students as requested by teacher
  5. Administer tests following training, assist with monitoring/scoring
  6. Help at recess (under the supervision of a teacher)
  7. Observe other teacher/classroom methods

Hiring Process

If you express an interest in participating in the America Reads/Counts (A.R.C) program, you will be asked to schedule an orientation session and complete the Federal Employment papers with the student payroll coordinator located in LSC-231, extension 2455. You will also be scheduled for a brief session to discuss A.R.C. responsibilities and guidelines.

The tutoring program can be set up at any elementary, middle, or junior high school. Choose a school and give that information to the student payroll coordinator and she will contact the school and make arrangements for you to be interviewed by the school’s designated contact.

You will be given an authorization to work card for officials at the school to sign. When that card is returned to the student payroll coordinator, you will be placed on the payroll system and receive a time sheet.

Release of Information Confidentiality

All student educational and financial records are maintained according to the Family Educational Rights and Privacy Act of 1974 (FERPA), which means, by federal law, no information regarding your records is disclosed to any one person (including mothers, fathers, spouses, children), school, agency, business, etc. without your written permission.

The Release of Information Form used in the financial aid office is good for the length of time you are attending Green River Community College. It can be updated (added to or deleted from) any time you wish. After leaving Green River, in the event you apply for jobs off campus, be sure to update your Release Of Information with the student payroll coordinator, otherwise no information will be released regarding your employment at Green River Community College.

Now that you are confident that the financial aid office will not release any information concerning your activities here, as a student employee, you also fall under that same obligation. You will be asked to sign a Code of Responsibility Form that clearly defines your responsibility as a student employee to protect the identity and activity of anyone at this institution or the school at which you work. Refer all requests for information and/or progress status regarding your tutored students to the teacher for whom you work.

Work Hours/Schedule/Wages

Your work hours and schedule will be determined by you and your supervisor at the school where you tutor, depending on how many hours you want to work and your class schedule. Keep in mind the travel time and distance. Be careful in planning your work hours so you do not have to make changes in your schedule. It is very difficult for the school to adjust when you do not show up for your tutoring appointment. If you have the maximum work study award per quarter ($1500) you are allowed to work up to 19 hours per week and no more - less hours per week, if you choose. You may be asked if you can “volunteer” additional time if you have reached your weekly maximum or earned your quarter award. Federal regulations prohibit you from volunteering in a position where you have been or will be paid. If you have less than $1500 per quarter, here is how you determine the average number of hours to work each week to extend your award throughout the quarter.

  1. Quarter award amount $___________
  2. Divide the quarter award amount by $9.32
  3. Divide the answer by 11 weeks average per quarter

You must remain enrolled in at least 6 credits during the quarter. If you drop below 6 credits you will automatically be terminated from your work study position.

All American Reads/Counts tutors are paid $9.32 per hour.

If you have money remaining on your award at the end of the quarter, you have the choice of working the break between quarters on the following conditions:

  1. Your supervisor has supervised work for you to do and notifies the student payroll coordinator of your request to work. and…
  2. You are registered for 6 or more credits the following quarter.

Sometimes when Green River is on quarter break, the city schools are in session and you can work more than the maximum 19 hours per week if approved by the student payroll coordinator in LSC 231.

Or…you can roll over the remaining balance to the following quarter. At the end of spring quarter; however, all unearned work study money reverts back into the account.

Time Sheet Process

Time sheets are only issued when you have:
  1. attended orientation and completed your federal employment papers and the additional America Reads/Counts orientation session
  2. met with the designated school contact, completed your work card and submitted it to the student payroll coordinator

When your time sheet is printed, you will be responsible to pick it up each pay period from the student payroll coordinator. For auditing purposes, return the completed time sheet in a sealed envelope.

Complete your time sheet according to the Time Sheet Guidelines discussed at orientation.

You will notice the pay date for the time submitted on the time sheet. The pay date is only guaranteed if your time sheet is submitted on the date it is due. You are responsible to submit your time sheet for payment on the due date. If your time sheet is submitted to the student payroll coordinator late, you will not be paid until the following pay period.

Responsibilities and Expectations

The tutoring job that you have is a REAL job! Once you have committed to a schedule, the teachers and students are expecting you to assist them in their educational success. Studying on the job is prohibited and is cause to be dismissed. You will have specific responsibilities to the job and expectations of your supervisor, as discussed at the time of hire. Remember at all times to cultivate good work performance. Some of the most critical issues to be addressed are:

Your responsibilities as a student tutor are:
  1. Be committed to perform the tasks agreed upon with supervisor
  2. Be flexible and willing to learn new tasks
  3. Be on time, keep the work schedule agreed upon. If the schedule is not working, try to create a workable one
  4. Notify your supervisor of your absence before your shift
  5. Understand and support Green River’s FERPA regulation and equipment use code at the school where you are tutoring
  6. Do not visit with other employees during your work shift. Casual use of personal cell phone during work shift is unacceptable
  7. Be friendly, cheerful and helpful when you interact with others
  8. Be professional-neat, clean, with appropriate dress for your work environment
  9. Be organized, clean up after yourself
  10. Monitor earnings, complete time sheet accurately, and submit on due date
  11. Inform your school supervisor and student payroll coordinator if you choose to leave your tutoring job for other employment 12. Contact the student payroll coordinator (LSC 231, extension 2453) regarding any unresolved work issues, she is your advocate
  12. Talk with your supervisor/teacher about the school/classroom rules where you are tutoring

Tutoring Tips

Green River Community College does not provide formal tutor training; however, we do recommend some general tutoring tips.

  1. Relax and be yourself
  2. Get to know your student. Learn his/her name and pronounce it carefully. Genuine concern is the foundation for solid rapport
  3. Be patient
  4. Meet with the teacher, ask about classroom ground rules
  5. Follow the tutoring methods suggested by the teacher
  6. Start where your student is, not where you think he/she should be
  7. Give your students full attention
  8. Reinforce successes with genuine praise. Expect students to do well
  9. Learn characteristic traits of your student’s age group
  10. LISTEN MUCH AND TALK LESS!
  11. Smile! Show your students that learning can be fun
  12. Be positive! Let students know you are interested in their success
  13. member…the teacher is the primary source of information in the classroom
  14. YOU MAY SOON BECOME A “HERO” TO YOUR STUDENTS, SO WATCH WHAT YOU SAY, WATCH WHAT YOU WEAR, AND WATCH WHAT YOU DO! BE A ROLE MODEL!

Performance Evaluation

The tutor job you are performing is a valued position and as such you have the opportunity to learn and grow in skills and opportunity. Supervisors are strongly encouraged to conduct an informal mid-term review, concentrating on tasks performed well and improvement opportunities. This is a chance to realize you have added resume skills and also to set goals for future improvement. When you stop working, your supervisor will complete the Student Performance Evaluation Form and it will be part of your permanent record. If you are available at the time the evaluation is completed and discussed, you can sign and date the form. If you desire, you will also have the opportunity to release this information to future employers who inquire about your work record.

Termination/Dismissal/Transfer Requests

Termination:

Unfortunately sometimes students are not as academically successful as they would like to be for several reasons. At the end of each quarter the financial aid office will determine which students are terminated from financial aid, based on the previous quarter’s performance. You will receive a letter from financial aid informing you of the termination. If you are terminated from financial aid, you are also terminated from your work study tutor position. See the financial aid office immediately for options to reinstate your financial aid and work study award. When you have been reinstated, contact the student payroll coordinator immediately to see if you are able to continue your work study employment.

Dismissal:

Your work ethics and performance as a work study tutor contribute to the success of the individual student and the school environment in which you work. When responsibilities are ignored, job expectations will be enforced. The student payroll coordinator will contact the school periodically where you are working to make sure your efforts there are consistent and acceptable. If this is not the case, you will be dismissed and asked to seek employment elsewhere.

Transfer Requests:

If you want to transfer from your tutoring commitment to an on campus position, see the student payroll coordinator. You will be asked to continue in your present position until the end of the quarter. At the start of the next quarter you will be informed of any open positions on campus.

Work Grant

This guide is a general information for students participating in the Work Grant/Institutional Work Study program. It will help you understand the basic requirements for participation as well as your responsibilities as a student employee. If you have been awarded institutional funds by the division chair or department head it is because of the confidence they have in your skills and ability to do the job for which you were hired. Before you begin working, please contact the student payroll coordinator located in LSC-231, extension 2453.

Students hired by Green River Community College are not eligible for retirement, medical benefits or unemployment compensation.

We are an equal opportunity employer and comply with the Americans With Disabilities Act.

ADVANTAGES

Taking any job seriously and doing your best will always provide you with transferable skills to any new job in the future. Working on campus as a student employee is no different. There are several advantages to student employment if you are willing to stretch and grow:

  1. Enhanced computer, telephone and customer service skills
  2. Opportunity to work in unfamiliar areas for career exploration
  3. Positive letters of recommendations for future positions or scholarships and awards
  4. Networking pool for future positions
  5. Feeling of accomplishment in helping to achieve department/division goals
  6. Increased time management skills
  7. Tailored work schedule around classes
  8. No transportation time/expenses needed once you are on campus
  9. Opportunity to use and sharpen good communication skills
  10. Unlimited resume skills for future positions

HIRING PROCESS

When you have been offered a job on campus by an instructor, division chair, department head or staff member, DO NOT BEGIN WORKING UNTIL YOU HAVE CONTACTED THE STUDENT PAYROLL COORDINATOR (LSC-231, extension 2453). The student payroll coordinator will schedule a mandatory orientation session for you and ask you to complete the federal employment papers packet. Complete the papers in this packet in pen only. You will be “officially” hired following the scheduled orientation and paperwork completion. This procedure must be followed to ensure that federal, state, and Green River Community College regulations are fulfilled.

You must be enrolled in at least 6 or more credits during the quarter and cannot work over 16 hours per week.

RELEASE OF INFORMATION FORM

All student educational and financial records are maintained according to the Family Educational Rights and Privacy Act of 1974 (FERPA), which means, by federal law, no information regarding your records is disclosed to any one person (including mothers, fathers, spouses, children, etc), school, agency, business, etc. without your written permission.

The Release of Information Form used in the financial aid office is good for the length of time you are attending Green River Community College. It can be updated (added to or deleted from) any time you wish. After leaving Green River, in the event you apply for jobs off campus, be sure to update your Release Of Information with the student payroll coordinator, otherwise no information will be released regarding your employment at Green River Community College.

Now that you are confident that the financial aid office will not release any information concerning your activities here, as a student employee, you also fall under that same obligation. You will be asked to sign a Code of Responsibility For Equipment Use, Security And Confidentiality Records And Files Form (This is not a hyperlink but should be) that clearly defines your responsibility as a student employee to protect the identity and activity of anyone at this institution.

WORK HOURS/SCHEDULE/WAGES

Your work hours and schedule will be determined by you and your supervisor, depending on your award amount, how many hours you want to work and your class schedule. You must be enrolled in 6 or more credits during the quarter, if at any time you drop below 6 credits you will be terminated from your work position. If you are an International Student, you must be registered for 12 or more credits, unless it is your vacation quarter or last quarter of education and in that event you must be enrolled in at least 6 credits to keep your student employee status. You cannot work over 16 hours per week. Your Work Grant/IWS award may be a small amount and your supervisor may request you spread your time over the entire quarter. Remember! When your award is earned, you will be terminated from payroll for the remainder of the quarter.

All student employees on campus are paid $9.32 per hour.

If you have money remaining on your award at the end of the quarter, you have the choice of working the break between quarters on the following conditions:

  1. Your supervisor has supervised work for you to do and notified the student payroll coordinator of your request to work, and…
  2. You are registered for 6 or more credits the following quarter.

Or…you can roll over the remaining balance to the following quarter. At the end of spring quarter all unearned money reverts back to the school account.

TIME SHEET PROCESS

Time sheets are only issued when you have:

  1. attended orientation and completed your federal employment papers, and…
  2. submitted your signed work card to the student payroll coordinator.

When your time sheet is printed, it will be delivered to your supervisor, who will give it to you.

If your supervisor does not receive your time sheet, there is a problem. Please see the student payroll coordinator (LSC 231)

Your time sheet will be audited against the Time Sheet Guidelines discussed at orientation.

The time sheet will have the pay date you can expect to be paid for the time submitted. A check on that pay date is only guaranteed if your time sheet is submitted on the date it is due. Your supervisor is responsible to submit your time sheet for payment, you cannot submit it. Please check with your supervisor at your earliest meeting, following the due date, regarding the timely submission of your time sheet. If your time sheet is submitted to the student payroll coordinator late, you will not be paid until the following pay period.

RESPONSIBILITIES & EXPECTATIONS

The job that you have on campus is a REAL job! The position is available because the supervisor needs your assistance. Studying on the job is prohibited and is cause to be dismissed. You will have specific job responsibilities and supervisor expectations, as discussed at the time of hire. Remember at all times to cultivate good work performance. Some of the most critical issues to be addressed are:

Your responsibilities as a student employee are:

  • Be committed to perform the tasks agreed upon with supervisor
  • Be flexible and willing to learn new tasks
  • Be on time, keep the work schedule agreed upon. If the schedule is not working, try to create a workable one
  • Notify your supervisor of your absence before your shift
  • Understand and support Green River’s FERPA regulation and equipment use code
  • Do not visit with other students during your work shift. Casual use of personal cell phone during work shift is unacceptable
  • Be friendly, cheerful and helpful when you interact with others
  • Be professional-neat, clean, with appropriate dress for your work environment
  • Be organized, clean up after yourself
  • Monitor earnings, complete time sheet accurately, and submit on due date
  • Inform your supervisor and student payroll coordinator if you choose to leave your campus job for other employment
  • Contact the student payroll coordinator (LSC 231, extension 2453) regarding any unresolved work issues, she is your advocate

You can expect from your supervisor:

  • Clear, concise information regarding job expectations
  • Explanation of expected behavior standards, as well as office protocol
  • Safe, friendly work environment
  • Positive expectations for job performance
  • Willingness to train and expect a learning curve
  • Commitment to monitor earnings and submit student time sheet on due date
  • Adequate supervised student work
  • Open communication and willingness to listen
  • Willingness to give performance feedback on assigned tasks and complete the Student Performance Evaluation Form 

PERFORMANCE EVALUATION

The job you are performing here is a real job and as such you have the opportunity to learn and grow in skills and opportunity. Supervisors are strongly encouraged to conduct an informal mid-term review, concentrating on tasks performed well and improvement opportunities. This is a chance to realize you have added resume skills and also to set goals for future improvement. When you stop working, your supervisor will complete the Student Performance Evaluation form for you and it will be part of your permanent record. If you are available, the evaluation will be discussed with you and you can sign and date the form. If you desire, you will also have the opportunity to release this information to future employers who inquire about your work record.

DISMISSAL

Your work ethics and performance as a Work grant/IWS student employee contribute to the success of the office in which you work. When responsibilities are ignored, job expectations will be enforced. The step started by the supervisor will depend on the severity of the behavior. (Note – Not all supervisors will go by these exact steps. This is just an example of the possible consequences prior to dismissal).

Step 1:

You will receive a verbal warning indicating you have violated a standard of behavior or performance which is unacceptable.

Step 2:

If the behavior continues, you will be given a written warning. This should be a signal that the behavior has not changed or improved and is serious enough o have written warning in your file.

Step 3:

At this point your behavior will have been discussed twice and your job is at risk. You will be informed that if the behavior continues, you will be asked to leave without discussion.

Step 4:

With the fourth occurrence you will be terminated by your supervisor and the student payroll coordinator will be notified. The dismissal will be documented and become part of your permanent file.

WA State Work Study

Another path you can travel with your Federal Work Study award is working with the Washington State Work Study Program (WSWS). This is a State program that is available to eligible college students to help them pay for education. If you are eligible, this program provides you with the opportunity to work off campus in your field of study in a business contracted with the state. Many times when you have the opportunity to work in the field of your study and you like the fit, your motivation to be academically successful takes on a new light.

Advantages

There are numerous benefits for you if you decide to work with the Washington State Work Study program. The program itself was designed to assist both the individual student as well as the employer. Some of the advantages are:

  1. You will be working in a business setting similar to your course of study. You will see first hand and early in your educational pursuit whether this type of work is a good fit for you or not.
  2. The wage you will be earning is determined by the business, based on your skills and the current rate for that type of employment. In most cases you will be paid more in this program than working on campus.
  3. You will be able to see how your work performance measures up in the working world and at the same time have a chance to develop new resume skills.
  4. Net working with people in a business you are pursuing will be an advantage later on when you are looking for permanent employment.
  5. Sometimes, internship programs for college credit can be combined with your Washington State Work Study employment.
  6. Many times businesses will permanently hire you, full time or part time, because you have proved to have the work ethics, skills, and attitudes they are looking for in a permanent employee. On the other hand, you also have had a chance to decide whether you would like to work in this particular employment environment. These major decisions for both employee and employer comes together under the guidelines of the Washington State Work Study program.

Hiring Process

If you are eligible for and interested in the Washington State Work Study employment program, contact the student payroll coordinator, located in LSC-231, extension 2453. The student payroll coordinator will explain the program in detail to you, provide you with a student handbook, and ask the pertinent questions that will assist her in helping you find employment within the program.

The student payroll coordinator will have job listings available submitted by off campus contracted community employers. If the description and qualifications for a particular job in your field of study sounds like a good fit, ask the student payroll coordinator for a Referral Letter. This letter will introduce you to a perspective employer who will schedule a regular job interview with you. You may or may not be hired based on your available hours and your skill level for the job. This referral letter also provides pertinent information to help the business base their decision to hire you and requires signatures from Green River Community College, the employer and you. As part of the hiring process, the business will provide you with the necessary employment papers.

If you are hired, the original referral letter must be signed and returned to the student payroll coordinator. You then become an “employee” of the business. The business will issue you a pay check in accordance with their payroll system and process.

If there are no job opportunities in your field of study and you know of a business interested in becoming a Washington State Work Study employer, talk with the student payroll coordinator. She will approach the business with contract information. If the business is interested, paperwork and approval takes about a month.

Release of Information

All student educational and financial records are maintained according to the Family Educational Rights and Privacy Act of 1974 (FERPA), which means, by federal law, no information regarding your records is disclosed to any one person (including mothers, fathers, spouses, children), school, agency, business, etc. without your written permission.

The Release of Information Form used in the financial aid office is good for the length of time you are attending Green River Community College. It can be updated (added to or deleted from) any time you wish. After leaving Green River, in the event you apply for jobs off campus, be sure to update your Release of Information with the student payroll coordinator, otherwise no information will be released regarding your employment at Green River Community College.

Now that you are confident that the financial aid office will not release any information concerning your activities here, as an employee of an off campus employer you will be expected to protect the identity and activity of anyone at the business where you work.

Work Hours/Schedules/Wages

If you are hired within the Washington State Work Study program, your work hours and schedule will be determined by your availability and the business or agency need. You cannot exceed working the maximum 19 hours per week. During the breaks, when you are not in class at Green River Community College, you may work more hours if you have the money and the student payroll coordinator approves the change in schedule. If the amount of your award for the quarter is earned prior to the end of the quarter, you must stop working until the beginning of the next quarter, unless your employer is willing to accept full cost (100%) of your hourly wage.

The wage you will be offered is determined by the business. The state requires that you are paid an hourly wage by check. The business assumes all employer costs and must maintain accurate payroll records of your earnings for auditing purposes.

Time Sheet Process

As an employee within the Washington State Work Study program working for an off campus contracted business, you will be required to complete the time sheet process used by the business for payment of hours worked.

The student payroll coordinator will supply the business with the reimbursement time sheets. The business will be required to submit to the student payroll coordinator WSWS time sheets for reimbursement on your wages. You will be required to sign these time sheets prior to submission. Make sure your time is accurately recorded, in pen, and added correctly at the bottom. You will be completing these time sheets after you have been paid by the business.

Responsibilities and Expectations

Your responsibilities and expectations for employment with a business in the Washington State Work Study program should be discussed with you by the business contact at the time of hire.

Remember you also represent the quality of students who are attending Green River Community College. Your work performance, behavior and attitude will reflect on the campus community here. Be responsible, dependable, and willing to be an effective team player whatever your job description requires.

Your student employee responsibilities off campus in a business/agency will generally be the same as on campus employee expectations.

Your responsibilities as a student employee are:

  1. Be committed to perform the tasks agreed upon with supervisor
  2. Be flexible and willing to learn new tasks
  3. Be on time, keep the work schedule agreed upon. If the schedule is not working, try to create a workable one
  4. Notify your supervisor of your absence before your shift
  5. Do not visit with other employees during your work shift. Casual use of personal cell phone during work shift is unacceptable
  6. Be friendly, cheerful and helpful when you interact with others
  7. Be professional-neat, clean, with appropriate dress for your work environment
  8. Be organized, clean up after yourself
  9. Monitor earnings, complete time sheet accurately, and submit on due date
  10. Inform your supervisor and student payroll coordinator if you choose to leave your WSWS job for other employment

If you have work concerns that cannot be resolved with your supervisor, see the student payroll coordinator (LSC-231) on campus for alternatives.

Termination/Dismissal/Transfer Requests

Termination:

Unfortunately sometimes students are not as academically successful as they would like to be for various reasons. At the end of each quarter the financial aid office will determine which students are terminated from financial aid, based on the previous quarter’s performance. You will receive a letter from financial aid informing you of the termination. If you are terminated from financial aid, you are also terminated from your Washington State Work Study position. See the financial aid office immediately for options to reinstate your financial aid and Washington State Work Study award. When you have been reinstated, contact the student payroll coordinator (LSC-231, extension 2453) immediately to see if you are able to continue your off campus employment.

Dismissal:

Your work ethics and performance as a Washington State Work Study employee contribute to your own success as an individual student as well as to the business environment in which you work. When responsibilities are ignored, job expectations should be enforced. The student payroll coordinator will contact the business periodically where you are working to make sure your efforts there are consistent and acceptable. If this is not the case, your employer will be encouraged to dismiss you and you will be asked to seek employment elsewhere.

Transfer Requests:

If you want to transfer from your Washington State Work Study commitment to an on campus supervisor, see the student payroll coordinator. You will be asked to continue in your present position until the end of the quarter. At the start of the next quarter you will be informed of any open positions on campus.

FAQ

What is work study?

Work study is a money award that is offered as part of your federal financial aid package based on your eligibility. Not everyone who is eligible for federal financial aid qualifies for a work study award. This award is an option to work for the money throughout the quarter. If you do not work the hours, you do not receive the money.

How do I get work study?

Complete the FAFSA (Free Application for Federal Student Aid) and the Green River Financial Aid Application. Make sure to indicate “YES” on both applications when asked if you are interested in student employment while attending Green River.

How will I know if I have work study?

When Green River financial aid office mails you an award letter, if you have federal work study, it will be present on the award letter and you will be asked to accept or reject this award.

Can I have work study and work at another job off campus?

Your work study award will be based on eligibility and whether you are currently working or not as stated on your application. If you are currently working, Green River financial aid office will not award you work study because you are already working. The financial aid awarders will ask for a “letter of termination” in order to consider you for a work study award.

How many hours a week can I work?

You can work a maximum of 19 hours per week if you are a federal work study student, and a maximum of 16 hours per week if you are working with division/department grants.

What is the hourly wage?

At the present time, the hourly wage is $9.32 per hour for all student employees on campus coming through the student payroll process.

Do I have to pay taxes on my federal work study earnings?

Yes, you do! Part of the hiring process will be to complete a W-4 form for income tax purposes.

Do you find me a job?

The student payroll coordinator in LSC 231 (ext. 2453) will have a list of available jobs on and off campus. After selecting possible supervisors from the jobs list you will be expected to contact the supervisors, interview and accept the position.

Where is my check?

Students pick up pay checks from the receptionist at the administration building.

Can I study at my job if there is nothing to do for a period of time?

No you cannot study while being paid for work time.

Can I change supervisors?

You can change supervisors provided you talk with your supervisor and the student payroll coordinator who will make a new authorization to work card for you.. You will be encouraged to finish the quarter before you move to another supervisor.

I have too much home work and I want to quit. What do I do?

You can quit your work study position after you have given you supervisor sufficient notice and talked with the student payroll coordinator.

I can’t find my social security card, what do I do?

You will not be put on the payroll system at Green River without an original social security card being shown to the student payroll coordinator. If you do not have an original social security card, please obtain one before applying for work.

I am not going to be here to pick up my pay check, what can I do?

Your pay check will be mailed to the address given on your W-4 if you do not pick it up by 3:00 p.m. on pay day. If you want an individual to pick the check up for you, you must contact payroll in the business office for the process. Also, if you want your check mailed to an address other than the one on your W-4, contact the payroll office at the administration building.

I did not receive my W-2 for income tax purposes, who do I talk to?

Contact the payroll office at the administration building if you did not receive a W-2.

The lady at the switch board does not have my check, where is it?

Come directly to the student payroll coordinator LSC 231 if your check is not available for you on pay day.

I didn’t get my time sheet, where is it?

Come directly to the student payroll coordinator LSC 231 if your time sheet is not available from your supervisor.

I am going to run out of money before the quarter ends, can I still work?

When you have earned your work study award amount for the quarter, you must stop working until the next quarter begins.

I am not eligible for work study, are there any other jobs on campus?

If you are not eligible for work study, you might consider talking with instructors in the various divisions or departments to see if they have money to pay you to work.

Why do I have to have an original social security card?

To meet IRS regulations, the Green River payroll office requires that you produce your original social security card to the student payroll coordinator.

I thought my check was mailed, but I didn’t receive it, now what?

If you did not receive your pay check through the mail as requested, see the payroll office in the administration building.

Can I start working before fall quarter begins?

Your federal work study award is not available until the beginning of each quarter.

I have financial aid, but I don’t have work study, why?

If you asked for work study but did not receive it, make arrangements to talk with someone in the financial aid office for an explanation.

Do I have to stand in line for my job each quarter? Each year?

If you are continuing to work consecutive quarters (fall/winter/spring) you can automatically return to your current supervisor. Each fall, once you have been hired and worked on campus, you can return to student payroll prior to the new hires in September.

My supervisor says he has money to pay me to work. How do I get paid?

Divisions/departments have some money set aside to hire students throughout the year. If the department head or division chair has money to hire you, you must complete the hiring process BEFORE you begin working. See the student payroll coordinator for details (LSC 231 – extension 2453).

If I run out of money before the end of the quarter, can I just volunteer?

Federal guidelines prohibit you from volunteering in a job where you are going to be paid or have been paid.

What happens to my work study money if I don’t earn it all?

Any work study funds remaining at the end of the quarter will carry over to the following quarter with the exception of spring. Money remaining at the end of spring quarter does NOT carry over to summer. Any funds remaining at the end of spring quarter are pulled back into the general financial aid account.

Can I have more than one supervisor?

Yes, you may have more than one supervisor. You will need an additional authorization to work card for the additional supervisor. However, all time sheets combined each pay period cannot exceed 19 hours per week.

Does my work study money carry over to summer quarter?

Remaining work study money carries over to the following quarter with the exception of spring. All monies remaining at the end of spring quarter are pulled back into the general financial aid account.

Can I work during the quarter breaks?

The general guidelines for working during the quarter breaks is as follows: (1) Will you have supervised work during the break? (2) Do you have money remaining on your quarter award? (3) Are you registered for 6 or more credits (12 or more for international students), for the upcoming quarter?