Student Affairs

Financial Aid

Student Employment

In a community college setting, having a part-time job while attending classes is an integral part of the academic success that students achieve. Many opportunities for employment are available at Green River College, from institutional funding through federal and state funding. When you envision your part-time job as resumé building skill, your individual success and contribution to our college community will be invaluable.

If you are currently attending or plan to attend Green River College, and you have or will have Federal, State, or Work Grant Work Study funding, please sign up for a work study orientation session through the link below.

Work Study Orientation Registration

 

Student Guide

The student guide offers important information that will help you determine whether student employment is right for you. Please review the sections below to find out more about funding sources, the job search process, employee responsibilities, and employment closure.

FUNDING

If you want to work through the student employment program, you must have a "funding source" or account from which to be paid. There are four funding sources available. Please read each funding explanation and determine which path applies to your eligibility or interests.

Federal Work Study (FWS)

Federal Work Study is part of your financial aid award package; other types of aid may include loans, grants, and scholarships.

Work Study is a type of financial aid that is earned through part-time employment. Your Work Study award indicates the maximum amount you may earn each quarter by working.  Unlike other forms of financial aid, Work Study is not applied directly to your tuition. Instead, if you're eligible for Work Study, you can work at a job and receive a paycheck twice a month.  The term "Work Study" means you work (not study) on campus or in the community to obtain the funds awarded you.

  • Eligibility for Work Study does not guarantee a job
  • Eligibility or an award me be cancelled or reduced according to funds available or changes in a student's status or financial aid
  • Student can work up to 19 hours per week, however, most average 10-12 hours per week
  • Work Study students are not eligible to work while on Financial Aid termination
  • Work Study students must be registered for a minimum of 6 eligible credits at all times of employment
Visit the financial aid web page to read more information about how to apply for financial aid.

Work First Work Study (WFS)

Work First Work Study is granted through the Workforce Education Department. This type of work study is only offered to students who have work approval from the Department of Social and Health Services. Please check in with the Workforce Education Department to review your Work First Work Study eligibility.

Work First Work Study referrals will be emailed directly to the Student Employment Coordinator. Students will not start the hiring process prior to WFS referral.

Work Grant (WG)

Each division has an annual award of student program funds designated for student employment, to assist faculty/staff in that particular division. These are known as Work Grant funds. The division chair knows the yearly allotment and awards students throughout the year at the request of his/her faculty/staff.  You do not have to be financial aid eligible to be awarded Work Grant funds. Work Grant funds will be allocated at the discretion of the division chair.

Institutional Work Study (IWS)

Institutional Work Study is an IWS general fund account. These funds can award a "position", not a particular student, to a division/department based on available funding, request and need. Institutional Work Study funds will be awarded at the discretion of the financial aid director.

JOB SEARCH

Green River College offers both on and off campus employment opportunities to eligible students. On campus employment is listed in the quarterly job listings booklet.

There are off campus tutoring positions, at local elementary schools, offered to Federal Work Study students only. Please see the student employment coordinator for details.

Federal (FWS) and Work First Work Study (WFS) Student Employment

After attending the student employment orientation and completing all hiring documents Federal and Work First Work Study students will receive a work authorization card and job listings. The student employment coordinator will complete a student's Federal and/or Work First work authorization card, only. Once you have received your work authorization card and job listings, you are cleared to start looking for a job. Your preference, job skills, and area of study will be taken into consideration for job placement.

Students may not begin working until hiring paperwork has been completed and work approval has been granted.

Work Grant (WG) and Institutional (IWS) Student Employment

Students looking for on campus employment and do not qualify for Federal or Work First Work Study, will search for employment opportunities prior to completing hiring paperwork and orientation. Students will want to review job listings that may be posted on information board's across campus, on the International Programs (IP) Facebook, IP Twitter, and the IP advisor Newsletter.

Once a student has received a job offer and completed the work grant authorization card (Division Chair/Dean, direct supervisor, and student employee will sign this card), the student may proceed to contact the student employment coordinator to sign up for orientation and pick up hiring paperwork. Once the student has completed all hiring requirements, they will begin working and earning their WG and/or IWS allotment at their on campus job location.

Students may not begin working until hiring paperwork has been completed and work approval has been granted.

STUDENT EMPLOYEE RESPONSIBILITIES

Dependability is key! Arrive on time, follow directions, and accept responsibility. Thousands of hours of work each year are performed by student employees. It would be safe to say that collectively, as well as individually, the campus community benefits greatly from these many hours of student work. Student employment is a great way to build your resume as you are perusing your degree at Green River.

Student employee responsibilities and expectations

The job that you have on campus is a REAL job! The position is available because the supervisor needs your assistance. Studying on the job is prohibited and is cause to be dismissed. You will have specific job responsibilities and supervisor expectations, as discussed at the time of hire. Remember to cultivate good work performance.

Your responsibilities as a student employee are:

  • Be committed to perform the tasks agreed upon with supervisor.
  • Be flexible and willing to learn new tasks.
  • Be on time; keep the work schedule agreed upon.  If the schedule is not working, try to create a workable one.
  • Notify your supervisor of your absence before your shift.
  • Understand and support Green River College's ethics policy for equipment use and FERPA.
  • Do not visit with other students during your work shift. Casual use of personal cell phone during work shift is unacceptable.
  • Be friendly, cheerful and helpful when you interact with others.
  • Be professional-neat, clean, and dress appropriate for your work environment.
  • Be organized, clean up after yourself.
  • Monitor earnings, complete time sheet accurately, and submit them at the end of your last work shift; on time.
  • Inform your supervisor and student payroll coordinator if you choose to leave your campus job for other employment.

Contact the student employment coordinator (SA 231, extension 2447) regarding any unresolved work issues.

EMPLOYMENT TERMINATION: RESIGNATION, DISMISSAL, OR TRANSFER

Termination of Eligibility

Federal Work Study and Work First Work Study students are required to be in good academic standing to participate in FWS or WFS employment. Please review the Academic Progress Policy on the financial aid web site.

 Unfortunately sometimes Federal Work Study and/or Work First Work Study students are not as academically successful as they would like to be. At the end of each quarter the financial aid office will determine which students are terminated from financial aid, based on the previous quarter's performance. The student will receive a letter from financial aid informing them of the termination. If a student is terminated from financial aid, they are also terminated from their work study or work first work study position. The student employment coordinator will notify you before the quarter begins if your federal work study or work first work study employee is affected by this regulation. Your employee may or may not return to work depending on whether they are reinstated or not. When reinstated, the student must immediately check with the student payroll coordinator to see where the hiring process is at the time. If payroll is closed, the student will not be able to continue to work.

Grade point issues do not affect work grant or institutional work study student employees, unless the supervisor sees it as an issue.

Dismissal

Student work ethics and performance as a work study or work grant student contribute to the success of your office environment. When responsibilities are ignored, job expectations should be enforced. The step started by you, the supervisor, will depend on the severity of the behavior. (Note - Not all supervisors will go by these exact steps. This is just an example of the possible consequences prior to dismissal).

Step 1: Give your student employee a verbal warning indicating they have violated a standard of behavior or performance which is unacceptable.

Step 2: If the behavior continues, give the student a written warning. This should be a signal that the behavior has not changed or improved and is serious enough to have written warning in their file.

Step 3: At this point the student's behavior will have been discussed twice and their job is at risk. The student will be informed that if the behavior continues, they will be asked to leave with no further discussion.

Step 4: With the fourth occurrence the student will be terminated by you, the supervisor and the student payroll coordinator will be notified and Student Employment Closer Report will be completed. The dismissal will be documented and become part of the student employee's permanent file. If the student is a federal work study employee but wants to continue to earn his/her award, they must contact the student payroll coordinator for a meeting (SA-231, extension 2447).

Resignation

If working part-time while attending school becomes overwhelming for a student or if they find fulltime employment off-campus, a student may decide to resign from their student employment position. If a student employee chooses to leave their student employment position, the student must let the student payroll coordinator and their supervisor know of this decision. A Student Employment Closure Report will be completed to document the employment separation.

Transfer Request

If a federal work study employee wants to transfer to another supervisor, they will have to see the student payroll coordinator. The student employee will be asked to continue in their present position until the end of the quarter, if possible. If that is not possible, they will be informed of any open positions on campus.

Closure Process for Student Employees

Hiring supervisors must contact the Student Employment Coordinator when a student employee terminates so that the appropriate payroll processes can be completed in a timely manner. Supervisors will be asked to complete a Student Employment Closure Report each time a student employee is dismissed or resigns.

Supervisor Guide

Thousands of hours of work each year are performed by student employees. It would be safe to say that collectively, as well as individually, the campus community benefits greatly from these many hours of student work. In many cases, these students come to your divisions and departments with Federal Work Study money which means no cost to your office. In some cases your division and departments allocate small awards to students to help you keep the educational and business process flowing smoothly. We know you appreciate their work efforts, no matter where the funding comes from. 

The information below will give you an overview of funding sources, supervisor responsibilities, the hiring process, and student employment closure.

*All new student employee supervisors must complete a supervisor training, prior to hiring a student through the student employment program.

FUNDING SOURCES

If you are interested in having a student employee assist you, the following information may be helpful.

In order for a student to work on campus, he/she must have a "funding source" or an account from which to be paid. There are three funding sources available to students:

  1. Federal work studY
  2. Work First Work Study
  3. Work grant
  4. Institutional work study

Please remember: no student is allowed to work until the hiring process has been completed through the student payroll office (SA-231), no matter the funding source.

Federal Work Study Award:

This award is granted quarterly (based on financial eligibility) through the student's financial aid package. This award allows the student to apply for any open student position on campus. A list of available jobs is maintained by the student payroll coordinator (SA-231).

If a student chooses to work for you with a work study award, they come to you with a funding source. You will know it is a work study award (and the award amount) when the student presents you a white "authorization to work card" generated and signed by the student payroll study coordinator.

(Students do not receive this card until they have completed the hiring process). If you and the student agree the job is a fit for both of you, sign the authorization to work card as the supervisor and the student will return it to the student payroll coordinator. Federal work study students are hired on a first-come, first-served basis.

Work Grant Award:

The financial aid director gives each division an annual award of student program funds to hire students to assist faculty/staff in that particular division. The division chair knows the yearly allotment and awards students throughout the year at the request of faculty/staff.

Division chairs and/or building secretaries have the yellow work grant work authorization card (Work Grant Work Study Award) which is generated by the division chair. This card is signed by the division chair, student, and supervisor. The award amount is also determined by the division chair. Any student enrolled in 6 or more credits (12 or more for international students) qualifies for work grant money at the discretion of the division chair.

Please talk with your division chair about a particular student you want to hire. The division chair will determine if funds are available and then generate the yellow work grant card. After the work grant card is complete, ask the student to bring it to the student employment coordinator (SA-231, extension 2447) to schedule a mandatory orientation and complete hiring paperwork prior to working.

Institutional Work Study:

The financial aid director has a small pool of funds and can award a "position" to a division or department based on available funding, request and need. The division/department determines the student hired. Students must be registered for 6 or more credits/12 or more credits for international students to be placed on student payroll. The yellow work grant card will be generated by the financial aid director and signed by both student and supervisor.

Contact the financial aid director (SA-240, extension 3326) to see if money is available to fund a "position" in your area. The financial aid director will generate the yellow work grant card and send it to you for supervisor and student signatures. After the card is complete, ask the student to bring it to the student employment coordinator (SA-231; extension 2447) to schedule a mandatory orientation and complete hiring paperwork prior to working.

SUPERVISOR RESPONSIBILITIES

As a supervisor you will be responsible for your student employment hire for start to end. In hiring you are responsible for the interview, submission of employment authorization card, and closure report (completed at departure or dismissal of employee).  You must wait until you have received the work approval email from the student employment coordinator before you work your student employee.

Supervisors are also responsible for:

  • Training their student employee
  • Supervising and/or monitoring student employee work
  • Approving and submitting student TLR in a timely manner
  • Keeping a record of student hours and earnings (i.e. running balance)

All student employment supervisors must complete Supervisor Training prior to hiring a student through student payroll. Please contact the student employment coordinator to set up Supervisor Training: nbronitskiy@greenriver.edu

A few tips for new student employee supervisors. Discuss the following suggestions with your student employee and you will ensure a smooth, successful beginning in his/her new work environment.

Administrative Information

  • Talk about work hours, breaks, lunch times, staff meetings
  • Explain office support (who does what)
  • Discuss information sources when there are questions
  • Show facilities to student (restrooms, parking, cafeteria, supplies, etc.)

Organization Information

  • Inform the student of your office/department's function, services and clientele
  • Share your unit's mission, goals, objectives, function, etc.
  • Explain how student's work relates to goals & makes a meaningful contribution
  • Define roles of other team members
  • Discuss policies and procedures, as appropriate
  • Introduce all team members to student

Performance Information

  • Define initial expectation of student and specific job duties
  • Define dress code, expectations for personal interaction and behavior with campus community and off campus community in person or on the telephone
  • Stress confidentiality student must maintain while employed
  • Provide some informal feedback frequently, about specific behaviors (those done well and opportunities  or improvement)
  • Conduct an informal mid-term review, concentrating on tasks done well and improvement opportunities
  • Conduct an informal final performance review before student leaves

Remember

  • Be willing to train
  • Be patient
  • Set performance goals
  • Be willing to work around student's class schedule
  • Call the student employment coordinator at extension 2447 if you have questions

HIRING PROCESS

The hiring process for student employees will be different at the onset of hire, depending on the funding source. .

If you want to hire a Federal Work Study or Work First Work Study Student:

Contact the Student Employment Coordinator with a written request for a work study student. You have opportunities to list a job each quarter by completing a job description and requesting a job post. The form(s) will need to be completed by the deadline dates and returned to the Student Employment Coordinator, Mail Stop: FA, by the deadline dates. These job descriptions will be available to work study students looking for a position.

This process is also used if you need additional students the following quarter.

The hiring process itself for Federal Work Study employees is on a first-come, first-served basis. The hiring thrust for these student employees is the beginning of each quarter. Students will have the first 4 days of each quarter to interview with supervisors - exception - Summer quarter is a one day turn-around. Hiring day is the Friday following the first day of the quarter (for Summer quarter it is Tuesday). Remember students are not officially hired, nor can they begin working, until the work approval email is sent out by the student employment coordinator.

Students are encouraged to bring a resume to their work study interview. Ask them for it, look at it, and ask them about it.

If you want to hire a Work Grant student:

Talk with your division chair about a particular student you want to hire. The division chair will determine if funds are available and then generate the yellow work grant card. After the work grant card is complete, ask the student to bring it to the student employment coordinator (SA-231, extension 2447) to schedule a mandatory orientation prior to working. Supervisors must complete a job description to be kept on file, each academic year.

If you want to hire an Institutional Work Study student:

Contact the financial aid director (SA-240, extension 3326) to see if money is available to fund a "position" in your area. The financial aid director will generate the yellow work grant card and send to you for supervisor and student signatures. After the card is complete, ask the student to bring it to the student employment coordinator (SA-231; extension 2447) to schedule a mandatory orientation and complete hiring paperwork prior to working. Supervisors must complete a job description to be kept on file, each academic year.

STUDENT EMPLOYMENT TERMINATION: RESIGNATION, DISMISSAL, OR TRANSFER 

Closure Process for Student Employees

Hiring supervisors must contact the Student Employment Coordinator when a student employee terminates so that the appropriate payroll processes can be completed in a timely manner. Supervisors will be asked to complete a Student Employment Closure Report each time a student employee is dismissed or resigns.

Termination of Eligibility

Federal Work Study and Work First Work Study students are required to be in good academic standing to participate in FWS or WFS employment. Please review the Academic Progress Policy on the financial aid web site.

Unfortunately sometimes Federal Work Study and/or Work First Work Study students are not as academically successful as they would like to be. At the end of each quarter the financial aid office will determine which students are terminated from financial aid, based on the previous quarter's performance. The student will receive a letter from financial aid informing them of the termination. If a student is terminated from financial aid, they are also terminated from their work study or work first work study position. The student employment coordinator will notify you before the quarter begins if your federal work study or work first work study employee is affected by this regulation. Your employee may or may not return to work depending on whether they are reinstated or not. When reinstated, the student must immediately check with the student payroll coordinator to see where the hiring process is at the time. If payroll is closed, the student will not be able to continue to work.

Grade point issues do not affect work grant or institutional work study student employees, unless the supervisor sees it as an issue.

Dismissal

Student work ethics and performance as a work study or work grant student contribute to the success of your office environment. When responsibilities are ignored, job expectations should be enforced. The step started by you, the supervisor, will depend on the severity of the behavior. (note - not all supervisors will go by these exact steps. This is just an example of the possible consequences prior to dismissal).

Step 1: Give your student employee a verbal warning indicating they have violated a standard of behavior or performance which is unacceptable.

Step 2: If the behavior continues, give the student a written warning. This should be a signal that the behavior has not changed or improved and is serious enough to have written warning in their file.

Step 3: At this point the student's behavior will have been discussed twice and their job is at risk. The student will be informed that if the behavior continues, they will be asked to leave with no further discussion.

Step 4: With the fourth occurrence the student will be terminated by you, the supervisor and the student payroll coordinator will be notified and Student Employment Closer Report will be completed. The dismissal will be documented and become part of the student employee's permanent file. If the student is a federal work study employee but wants to continue to earn his/her award, they must contact the student payroll coordinator for a meeting (SA-231, extension 2447).

Resignation

If working part-time while attending school becomes overwhelming for a student or if they find fulltime employment off-campus, a student may decide to resign from their student employment position. If a student employee chooses to leave their student employment position, the student must let the student payroll coordinator and their supervisor know of this decision. A Student Employment Closure Report will be completed to document the employment separation.

Transfer Request

If a federal work study employee wants to transfer to another supervisor, they will have to see the student payroll coordinator. The student employee will be asked to continue in their present position until the end of the quarter, if possible. If that is not possible, they will be informed of any open positions on campus.

FAQ

What is work study?

Federal Work Study is part of your financial aid award package; other types of aid may include loans, grants, and scholarships.

Work Study is a type of financial aid that is earned through part-time employment. Your Work Study award indicates the maximum amount you may earn each quarter by working.  Unlike other forms of financial aid, Work Study is not applied directly to your tuition. Instead, if you're eligible for Work Study, you can work at a job and receive a paycheck twice a month.  The term "Work Study" means you work (not study) on campus or in the community to obtain the funds awarded you.

Can I have work study and work at another job off campus?

Your Federal Work Study award will be based on eligibility and whether you are currently working or not as stated on your application. If you are currently working, Green River financial aid office will not award you work study because you are already working. The financial aid awarders will ask for a "letter of termination" in order to consider you for a Federal Work Study award.

How do I get paid?

Green River College directly deposits your pay onto a bank card or your personal bank account, twice per month.

The first time a student employee is paid, a paper check will be produced and available for pick up between 8:00 am and 3:00 pm in the administration building.

I have too much homework and I want to quit. What do I do?

If a student employee chooses to leave his/her student employment position, the student must let the student payroll coordinator and his/her supervisor know of this decision. A Student Employment Closure Report will be completed to document the employment separation.

I can't find my social security card, what do I do?

Student employees will not be put into the payroll system at Green River without an original social security card. Your name and number must be entered exactly as they appear in the social security administration system. If needed a student employee will need to request a new card.

I am going to run out of money before the quarter ends, can I still work?

When you have earned your work study award amount for the quarter, you must stop working until the next quarter begins.

Work grant student employees will need to talk with the supervisor regarding employment extension, as they will need to request additional funding for continued employment.

Can I work during the quarter breaks?

The general guidelines for working during the quarter breaks are as follows:

  1. Will you have supervised work during the break?
  2. Do you have money remaining on your quarter award?
  3. Are you registered for 6 or more credits (12 or more for international students), for the upcoming quarter?

If you answered YES to all three questions, you may be eligible to work during the break period. The student payroll coordinator will determine final eligibility.