Student Affairs

Financial Aid

Student Employment

I n a community college setting, having a part-time job while attending classes is an integral part of the academic success that students achieve. Many opportunities for employment are available at Green River College, from institutional funding through federal and state funding. When you envision your part-time job as a resumé building skill, your individual success and contribution to our college community will be invaluable.

Students who are currently attending or planning to attend Green River College and have been offered Federal Work-Study, WorkFirst Work-Study, or Work Grant funding, must attend Work-Study orientation. Please select the link below for available times/dates and register for orientation.

Work Study Orientation Registration

 

Student Guide

The student guide offers important information that will help students determine whether student employment is a good fit. Please review the sections below to find out more about funding sources, the job search process, employee responsibilities, and employment closure.

FUNDING

The student employment program offers employment opportunities to students who have an established funding source. There are four funding sources available. Please read each funding explanation and determine which path applies to your eligibility or interests.

Federal Work-Study (FWS)

Federal Work-Study is part of a student's financial aid award package; other types of aid may include loans, grants, and scholarships.

Work-Study is a type of financial aid that is earned through part-time employment. Student's Work-Study awards indicate the maximum amount they may earn each quarter by working.  Unlike other forms of financial aid, Work-Study is not applied directly toward tuition. Instead, eligible Work-Study students earn these funds by working at a job. Students receive these funds in the form of a paycheck twice a month.  The term "Work-Study" means students work (not study) on campus or in the community to obtain the Work-Study funds awarded.

  • Eligibility for Work Study does not guarantee a job
  • Eligibility or Work-Study award may be canceled or reduced according to funds available or changes in the student's status or financial aid
  • Students can work up to 19 hours per week, however, most average 10-12 hours per week
  • Work Study students are not eligible to work while on Financial Aid termination
  • Students must be registered for a minimum of six (6) eligible credits at all times of employment
Visit the financial aid web page to read more information about how to apply for financial aid.

WorkFirst Work-Study (WFS)

WorkFirst Work-Study funding is granted through the Workforce Education Department. This type of Work-Study is only offered to students with work approval from the Department of Social and Health Services. Students must contact the Workforce Education Department to review WorkFirst Work-Study eligibility. The WorkForce Education Department emails WorkFirst Work-Study referrals for eligible students to the Student Employment Coordinator. Students will not start the hiring process prior to the WorkFirst Work-Study referral.

Work Grant (WG)

Work Grants are funds used by student programs, faculty and staff for student employment. Instructional divisions have annual awards of Work Grant funds designated for student employment, to assist faculty. Division chairs know the yearly allotment and award students throughout the year at the request of faculty members. Financial aid eligibility is not required for students to be awarded Work Grant funds. Work Grant funds will be allocated at the discretion of division chairs.

Institutional Work-Study (IWS)

Institutional Work-Study comes from the state "general fund" and may be used to award a "position", not a particular student, to a division/department based on available funding, request and need. Institutional Work-Study funds are awarded at the discretion of the financial aid director, at the request of faculty and staff.

JOB SEARCH

Green River College offers both on and off campus employment opportunities to eligible students. Employment opportunities are listed on the on-line job listing board.

Off campus tutoring positions at local elementary schools are offered to Federal Work-Study students only. Please see the student employment coordinator for details.  

Federal (FWS) and WorkFirst Work-Study (WFS) Student Employment

After attending student employment orientation and completing hiring documents, eligible FWS and WFS students will receive the employment authorization card. Students must have their employment authorization card before applying for posted Work-Study jobs. Students' preferences, job skills, and area of study will be taken into consideration for job placement.

Students may not begin working until hiring paperwork is complete and work approval granted.

Work Grant (WG) and Institutional (IWS) Student Employment

Students looking for an on campus employment through WG and/or IWS funds will search for employment opportunities prior to completing hiring paperwork and orientation. Students will search for on campus employment for jobs posted on information boards throughout the campus. Students may also check the International Programs (IP) Facebook, Twitter, and the IP Advisor Newsletter for volunteer and paid job opportunities.

When students receive job offers their supervisor will present the employment authorization card. Work Grant employment authorization cards must be signed by the Division's Chair or Dean, supervisor, and student employee. Hired students will bring their completed work grant card(s) to the student employment coordinator (LSC-231, extension 2447) and schedule a mandatory orientation, prior to working.

Students may not begin working until hiring paperwork is completed and work approval granted.

STUDENT EMPLOYEE RESPONSIBILITIES

Student Employment is a great way to build a resume while perusing a degree at Green River. 

Dependability is KEY! Arrive on time, follow directions, and accept responsibility. Thousands of hours of work each year are performed by student employees. It would be safe to say that collectively, as well as individually, the campus community benefits greatly from these many hours of students' work.

Student employee's responsibilities and expectations

On campus student jobs are real jobs! These positions are available because supervisors need assistance. Studying on the job is prohibited and cause for dismissal. Students will have specific job responsibilities and supervisor expectations, as discussed at the time of hire. Remember to cultivate good work performance.

Your responsibilities as a student employee are:

  • Be committed to perform the tasks agreed upon with supervisors.
  • Be flexible and willing to learn new tasks.
  • Be on time; keep the work schedule agreed upon.  If the schedule is not working, try to create a workable one.
  • Notify supervisors of an absence prior to a scheduled shift.
  • Understand and support Green River College's ethics policy for equipment use and FERPA.Do not visit with other students during a work shift. Casual use of personal cell phones during work shift is unacceptable.
  • Be friendly, cheerful and helpful when interacting with others.Be professional-neat, clean, and dressed appropriately for the work environment.
  • Be organized.
  • Monitor earnings and submit TLR's on time.Inform supervisors and the student employment coordinator when choosing to leave the Student Employment program.

Contact the student employment coordinator (LSC 231, extension 2447) regarding any unresolved work issues.

EMPLOYMENT TERMINATION: RESIGNATION, DISMISSAL, OR TRANSFER

Termination of Eligibility

Federal Work-Study and WorkFirst Work-Study students are required to be in good academic standing when participating in FWS and/or WFS employment. Please review the Academic Progress Policy on the financial aid website.

Unfortunately sometimes Federal Work-Study and/or WorkFirst Work-Study students are not as academically successful as they would like to be. At the end of each quarter the financial aid office will determine which students are terminated from financial aid, based on the previous quarter's performance. Terminated students will receive a letter from financial aid informing them of the termination. Students terminated from financial aid, are also terminated from their Work-Study or WorkFirst Work-Study positions. The student employment coordinator will notify supervisors before each quarter begins when Federal Work-Study or WorkFirst Work-Study student employees are affected by this regulation. Student employees may or may not return to work; financial aid reinstatement and the hiring process will determine if/when students may/may not return to work. When reinstated, students must immediately check with the student employment coordinator to see where the hiring process stands.

Grade point issues do not affect Work Grant or Institutional Work-Study student employees unless supervisors see it as an issue.

Dismissal

Students' work ethic and performance as Work-Study or Work Grant employees contribute to the success of the office environment. When responsibilities are ignored, job expectations should be enforced. The steps taken by supervisors will depend on the severity of the behavior. (Note - Not all supervisors will go by these exact steps. This is just an example of the possible consequences prior to dismissal).

Step 1: Supervisors may give student employees a verbal warning indicating they have violated a standard of behavior or performance which is unacceptable.

Step 2: If the behavior continues, supervisors may give students a written warning. This should be a signal that the behavior has not changed or improved and is serious enough to have a written warning in the file.

Step 3: At this point the behavior has been discussed twice and the job is at risk. Student employees will be informed that if the behavior continues, they will be asked to leave with no further discussion.

Step 4: With the fourth occurrence the position is terminated by the supervisor and the student employment coordinator is notified; the Student Employment Closure Report is completed. Dismissal will be documented and become part of the student employee's permanent file. If students are federal Work-Study employees and want to continue earning their award, they must contact the student employment coordinator for a meeting (LSC-231, extension 2447).

Resignation

If working part-time while attending school becomes overwhelming for students or if they find fulltime employment off-campus, students may decide to resign from their student employment position(s). When student employees choose to leave their student employment position(s), students must notify the student employment coordinator and supervisors of this decision. The Student Employment Closure Report must be completed to document employment separation.

Transfer Request

When Federal Work-Study employees want to transfer to another position, they will contact the student employment coordinator. Student employees will be asked to continue in their present position until the end of the quarter, if possible. If that is not possible, they will be informed of other open positions on campus.

Closure Process for Student Employees

Hiring supervisors must contact the Student Employment Coordinator when a student employee terminates so that the appropriate payroll process can be completed in a timely manner. Supervisors will be asked to complete a Student Employment Closure Report each time a student employee is dismissed or resigns.

Supervisor Guide

Thousands of hours of work each year are performed by student employees. It would be safe to say that collectively, as well as individually, the campus community benefits greatly from these many hours of student work. In many cases, these students come to your divisions and departments with Federal Work-Study money which means no cost to your office. In some cases your division and departments allocate small awards to students to help you keep the educational and business process flowing smoothly. We know supervisors appreciate students work efforts, no matter the source of the funding.

The information below will give you an overview of funding sources, supervisor's responsibilities, the hiring process, and student employment closure.

*All new student employee supervisors must complete a supervisor training, prior to hiring a student through the student employment program.

FUNDING SOURCES

If you are interested in having a student employee assist you, the following information may be helpful.

In order for students to work on campus, they must have a "funding source" or an account from which to be paid. There are four funding sources available to students:
  1. Federal Work-Study
  2. WorkFirst Work-Study
  3. Work grant
  4. Institutional Work-Study

Please remember: students are not allowed to work until the hiring process has been completed through the student employment office (LSC-231), no matter the funding source.

Federal Work-Study Award:

Federal Work-Study is granted quarterly (based on financial eligibility) through the student's financial aid package. These awards allow students to apply for open student employment positions on campus.

  • FWS award is granted quarterly
  • Students choosing to work with a FWS award will present the Federal Work-Study Employment Authorization card (white/green authorization card) at the interview
  • Federal Work-Study students are hired on a first-come, first-served basis.

If a student chooses to work for you with a Work-Study award, the student comes to you with a funding source; this means no cost to your department. The student's Federal Work-Study quarterly award amount will be shown on the employment authorization card.

WorkFirst Work-Study Award:

WorkFirst Work-Study is granted through the Workforce Education Department. This type of award is only offered to students with work approval from DSHS. Funding is requested by students through the WorkForce Education Department each quarter.

  • WFS awards are granted on a quarter by quarter basis
  • Students choosing to work with a WorkFirst Work-Study award will present the WorkFirst Work-Study Employment Authorization card (orange authorization card) at the interview.

Work Grant Award:

Student programs such as clubs, athletics, and student government use 522 student activities funds for student employment.

The financial aid director gives each instructional division an annual award of student program funds to hire students to assist faculty/staff in that particular division. Division chairs know the yearly allotment and award students throughout the year at the request of faculty/staff.

  • Division chairs and building secretaries have yellow work grant cards which are generated by the division's chair. Each card is signed by the division chair, hired student, and supervisor.  Award amounts are determined by each division's chair. Yellow work grant cards start the hiring process; students are not eligible to work yet.
  • Hired students must bring their work grant card(s) to the student employment coordinator and complete all hiring paperwork before starting work.

Any student enrolled in six (6) or more credits (12 or more for international students) qualifies for work grant student employment funds, at the discretion of the division's chair.

Please talk with your division chair about a particular student you want to hire. The division chairs will determine if funds are available and then generate the yellow work grant cards.

Institutional Work-Study:

The financial aid director has a small pool of funds and can award a "position" to a division or department based on available funding, request and need.

  • Division/department determines the student hired
  • You will need to contact the financial aid director to request funding for the specific job
  • The yellow work grant card will be generated by the financial aid director and signed by both student and supervisor.

SUPERVISOR RESPONSIBILITIES

Supervisors will be responsible for all student employment hires for the duration of their employment. Conducting an interview, submitting employment authorization cards, and submitting closure reports (completed at departure or dismissal of employees) are part of supervisor's responsibilities.  Supervisors must wait for work approval confirmation from the student employment coordinator before working student employees. A work approval email will be sent for each approved student employee.

Supervisors are also responsible for the followings:

  • Hiring student employees;
    Interviewing
    Submitting work grant card(s) if applicable
  • Following hiring process
  • Training student employees Supervising and/or monitoring student employees work
  • Supervising and/or monitoring student employees work
  • Approving and submitting student's TLRs in a timely manner;
    If there is a need to reject a student's TLR, supervisors must contact the student employee to let him/her know that the student TLR was rejected and needs to be resubmitted.
  • Keeping records of students work hours and earnings (i.e. remaining balance, available earnings);
    Supervisors are responsible for paying students with department funds when students work over their work-study allotments.

Tips for creating a positive work environment

Thousands of hours of work each year are performed by student employees. It would be safe to say that collectively, as well as individually, the campus community benefits greatly from these many hours of student work. Discussing the following with your student employees will ensure a smooth, successful beginning in his/her new work environment.

Administrative Information

  • Talk about work hours, breaks, lunch times, staff meetings
  • Explain office support (who does what)
  • Discuss information sources when there are questions
  • Show facilities (restrooms, parking, cafeteria, supplies, etc.)

Organization Information

  • Inform student employees of your office/department's functions, services, and clientele
  • Share your unit's mission, goals, objectives, function, etc.
  • Explain how student's work relates to goals & makes a meaningful contribution
  • Define roles of other team members
  • Discuss policies and procedures, as appropriate
  • Introduce all team members

Performance Information

  • Define initial expectation of student employees and specific job duties
  • Define dress code, expectations for personal interaction and behavior with campus community and off campus community, in person or on the telephone
  • Stress confidentiality student employees must maintain while employed;
    Security and confidentiality of records and files and proper use of State equipment are matters of concern to all Green river College employees
    No one is to release the contents of any record or report without written permission from the person whose information is being released
  • Provide some informal feedback frequently, about specific behaviors (those done well and opportunities for improvement)
  • Conduct an informal mid-term review, concentrating on tasks done well and improvement opportunities
  • Conduct an informal final performance review before student employees leave

HIRING PROCESS

Hiring processes for student employees will differ at the onset of hire, depending on the funding source.

If you want to hire a Federal Work-Study or WorkFirst Work-Study Student:

Contact the Student Employment Coordinator with a written request for Work-Study students. You have opportunities to list jobs each quarter by completing a job description and requesting a job posting. Job descriptions need to be completed by the deadline dates and returned to the student employment coordinator, mail stop: FA, by the deadline dates. These job descriptions will be available to Work-Study students looking for on campus student employment. This process is also used if you need additional students the following quarter.

The hiring process itself for Federal Work-Study employees is on a first-come, first-served basis. The hiring thrust for these student employees is the beginning of each quarter.

Students are encouraged to bring a resume to their Work-Study interview. Ask them for it, look at it, and ask them about it!

If you want to hire a Work Grant student:

Faculty members will need to talk with their division chairs about particular students they would like to hire. The division chairs will determine if funds are available and then generate yellow work grant card(s). Hired students will bring their completed work grant card(s) to the student employment coordinator (LSC-231, extension 2447) and schedule mandatory orientation, prior to working. Supervisors must complete a job description to be kept on file, each academic year.

If you want to hire an Institutional Work-Study student:

Faculty members and staff may contact the financial aid director (LSC-240, extension 3326) to request Institutional Work-Study funds for a "position(s)" in their department(s). The financial aid director will generate yellow work grant cards and send them to the supervisors. Hired students will bring their completed work grant card(s) to the student employment coordinator (LSC-231, extension 2447) and schedule mandatory orientation, prior to working. Supervisors must complete a job description to be kept on file, each academic year.

STUDENT EMPLOYMENT TERMINATION: RESIGNATION, DISMISSAL, OR TRANSFER 

Closure Process for Student Employees

To ensure appropriate payroll processes are completed in a timely manner, hiring supervisors must contact the student employment coordinator when student employees terminate employment. Supervisors will complete the Student Employment Closure Report each time student employees are dismissed or resign.

Termination of Eligibility

Federal Work-Study and WorkFirst Work-Study students are required to be in good academic standing to participate in FWS or WFS employment. Please review the Academic Progress Policy on the financial aid web site.

Unfortunately, sometimes Federal Work-Study and/or WorkFirst Work-Study students are not as academically successful as they would like to be. At the end of each quarter the financial aid office will determine which students are terminated from financial aid, based on the previous quarter's performance. Students will receive a letter from financial aid informing them of the termination. If students are terminated from financial aid, they are also terminated from Federal Work-Study or WorkFirst Work-Study employment. The student employment coordinator will notify supervisors before the quarter begins if their Federal Work-Study or WorkFirst Work-Study employees are affected by this regulation. Terminated student employees may or may not return to work. Returning to work will be determined at the time of financial aid reinstatement. When reinstated, students must immediately check with the student employment coordinator to review the hiring process.

Grade point issues do not affect Work Grant or Institutional Work-Study student employees, unless supervisors see it as an issue.

Dismissal

Students' work ethics and performance as Work-Study or Work Grant students contribute to the success of your office environment. When responsibilities are disregarded, job expectations should be enforced. The step started by supervisors will depend on the severity of the behavior. (Note - Not all supervisors will go by these exact steps. This is just an example of the possible consequences prior to dismissal).

Step 1: Give the student employee a verbal warning indicating the student has violated a standard of behavior or performance which is unacceptable .

Step 2: If the behavior continues, give the student a written warning. This should be a signal that the behavior has not changed or improved and is serious enough to have written warning in the file .

Step 3: At this point the student's behavior has been discussed twice and the job is at risk. The student will be informed that if the behavior continues, the student will be asked to terminate employment with no further discussion .

Step 4: With the fourth occurrence the student will be terminated by the supervisor and the student employment coordinator will be notified. The Student Employment Closure Report will be completed; dismissal will be documented and become part of the student employee's permanent file. If the student is a Federal Work-Study employee wanting to continue earning his/her award, the student must contact the student employment coordinator for a meeting (LSC-231, extension 2447) .

Resignation

If working part-time while attending school becomes overwhelming for student employees or students find fulltime employment off-campus, students may decide to resign from their student employment position(s). When student employees choose to leave their student employment position(s), the student employment coordinator and supervisors must be informed. The Student Employment Closure Report will be completed to document employment separation .

Transfer Request

If Federal Work-Study student employees want to transfer to another student employment position, the students will go directly to the student employment coordinator. Student employees are asked to continue in their present position until the end of the quarter, if possible. If this is not possible, students will be informed of other open positions on campus.

FAQ

What is work-study?

Federal Work-Study is part of your financial aid award package; other types of aid may include loans, grants, and scholarships.

Work-Study is a type of financial aid that is earned through part-time employment. Your Work-Study award indicates the maximum amount you may earn each quarter by working.  Unlike other forms of financial aid, Work-Study is not applied directly to your tuition. Instead, if you're eligible for Work-Study, you can work at a job and receive a paycheck twice a month.  The term "Work-Study" means you work (not study) on campus or in the community to obtain the funds awarded you.

Can I have work-study and work at another job off campus?

Your Federal Work-Study award will be based on eligibility and whether you are currently working or not as stated on your application. If you are currently working, Green River financial aid office will not award you Work-Study because you are already working. The financial aid awarders will ask for a "letter of termination" in order to consider you for a Federal Work-Study award.

How do I get paid?

Green River College directly deposits your pay onto a bank card or your personal bank account, twice per month.

The first time a student employee is paid, a paper check will be produced and available for pick up between 8:00 am and 3:00 pm in the administration building.

I have too much homework and I want to quit. What do I do?

If a student employee chooses to leave his/her student employment position, the student must let the student employment coordinator and the supervisor know of this decision. A Student Employment Closure Report will be completed to document the employment separation.

I can't find my social security card, what do I do?

Student employees will not be placed on the payroll system at Green River without an original social security card. Your name and number must be entered exactly as they appear in the social security administration system. If necessary a student employee may be required to request a new card.

I am going to run out of money before the quarter ends, can I still work?

When you have earned your Work-Study award amount for the quarter, you must stop working until the next quarter begins.

Work grant student employees will need to talk with the supervisor regarding employment extension, as they will need to request additional funding for continued employment.

Can I work during the quarter breaks?

The general guidelines for working during the quarter breaks are as follows:

  1. Will you have supervised work during the break?
  2. Do you have money remaining on your quarter award?
  3. Are you registered for six (6) or more credits (12 or more for international students), for the upcoming quarter?

If you answered YES to all three questions, you may be eligible to work during the break period. The student payroll coordinator will determine final eligibility.

Job Listing Board

Green River College offers both on and off campus employment opportunities through this site, for eligible Financial Aid and WorkFirst students.

*Before applying for any job posted on the student employment job listing board, contact the student employment coordinator (SA 231, extension 2447, email) to confirm eligibility. 

Required funding sources are listed as follows:

FWS: Federal Work-Study
WFS: WorkFirst Work-Study
IWS: Institutional Work-Study
WG: Work Grant