Types of Accommodations

Testing

Disabilities affecting access to testing materials and/or testing process may qualify for testing accommodations. Students are to provide historical and/or recent documentation regarding the diagnosis that substantially affects test taking and complete an Intake Interview with the director of Disability Support Services (DSS).

Please Note: Testing accommodations are not intended to alter the construct of the test being measured or invalidate the results. Reasonable testing accommodations are changes made in the administration of the test in order to remove obstacles to the test-taking process that are presented by the disability without changing the constructs being tested.

This table outlines general information about testing accommodations but is not limited to:

Types of Test AccommodationsDescription
Extended Test Time   The most frequent extended test time is time and a half. Certain circumstances warrant double time such as requiring alternative formats for text presentation (e.g. Braille, reader, or scribe). Extended time beyond double time requires specific direction from the medical professional in the related field of disability and consultation with the director of DSS. 
Reader   Students who qualify for a test in audio format are provided with a DSS reader who reads the test in person for a student. 
Scribe  Students whose disability affects writing or typing may be provided with a DSS scribe for tests. 
Alternative Test Site  

Students who use support services such as a scribe, reader, extended time, etc., or who qualify for an alternative test site can reserve the Testing Center's room 148 located in the Student Affairs & Success Center to take tests. Students must contact DSS to reserve SA-148.

Note: The testing accommodation should not cause the student to miss instruction time.

 
Assistive Technology
(Alternative Format) 
The DSS office can facilitate the use of adaptive equipment such as a closed circuit television (CCTV), a screen reader such as JAWS or Read Please, or voice recognition software such as Dragon Naturally Speaking for students who require assistive technology to complete a test.
Large Print
(Alternative Format) 
When students require a large print to view the test, students should contact the instructor 3 to 4 days before the exam to discuss this accommodation. 
Braille
(Alternative Format) 
If a test is required to be formatted in Braille the student needs to contact the instructor and DSS 1 week before the exam. 
Proctor  Once the instructor has notified DSS that a proctor is required, DSS will schedule the proctor for the test. 

Activating Testing Accommodations

  1. Schedule an appointment with the instructor early in the quarter to discuss extended test time and other accommodations outlined in the Letter of Accommodation (LOA).
  2. 3 to 4 days prior to each EACH test, organize test accommodations with the instructors.
  3. If applicable contact DSS 3 to 4 days prior to EACH test to request support services such as scribe, reader, etc. or to reserve SA 148.
  4. 2 days prior to the test confirm with the instructor the date, time, and place the exam will be taken.

Please Note:

  • If the instructor or DSS does not hear from a student 3 to 4 days prior to a test date, test accommodations may not be in place the day of the test.
  • If a test is not at the Testing Center or if the student misses an exam, the student is responsible for contacting the instructor to reschedule the exam. Once the student and instructor determine a new test date/time, the student is to contact DSS to reserve ZWC 115 and/or to organize support services.

Note-Taking

Disabilities affecting access to lecture material may qualify for note-taking accommodations. Students are to provide historical and/or recent documentation regarding the diagnosis that hinders access to lecture material and complete an Intake Interview with the director of Disability Support Services (DSS).

How a student activates note-taking accommodations:

  1. Schedule an appointment with the instructor early in the quarter to discuss note-taking and other accommodations outlined in the Letter of Accommodation (LOA).
  2. Request instructors to read the DSS Note-taking Letter attached to student's LOA; this letter asks for a volunteer classmate to provide copies of lecture notes, without revealing student's name.
  3. If no classmate volunteers are identified, contact DSS and a note-taker will be matched to the class; if an outside Note-taker is determined this can take up to a week to organize.
  4. Students are responsible for self-advocating and for contacting DSS in a timely manner when problems or questions arise about this accommodation.

Please Note: Students who preferred anonymity can arrange to have the note-taker leave the notes with the instructor or the DSS office.

Guidelines for Student Absences

  • Students absent from class will not be provided notes unless otherwise noted on the LOA.
  • It is the student's responsibility to get class notes when they are absent.
  • Note-takers will not stay to take notes for any student who arrives more than 15 minutes late for class or who leaves early unless otherwise noted on the LOA.
  • Students should consider asking a fellow classmate, in advance, to take notes in the event their official note-taker is absent; DSS cannot guarantee coverage if a note-taker is absent.

IMPORTANT: For students who fail to provide a 24-hour notification for more than 3 consecutive school days, note-taking accommodation services may be suspended until they meet with the Director of DSS to discuss their attendance. Reinstatement of suspended accommodation services may not be immediate due to the time required to re-coordinate support staff schedules.

Alternative Format

Disabilities affecting access to printed material may qualify for text (e.g. textbooks, PowerPoint, test etc.) in an alternative format accommodations. Students are to provide historical and/or recent documentation regarding the diagnosis that substantially affects accessing printed material and complete an Intake Interview with the director of Disability Support Services (DSS).

Types of Alternative Formats

  • Audio Files
  • Enlarged Material
  • Braille

How a student activates alternative format accommodations:

  1. Turn in Letter of Accommodation Request Form once registered for classes.
  2. Use bookstore list to find required textbooks for classes.
  3. Tell DSS Program Coordinator which books will need to be in alternative format.
  4. DSS Program Coordinator will contact student via email when alternative texts are ready.
  5. Purchase textbooks; DSS must receive a copy of the purchase receipt before students can receive text in alternative format.
  6. Sign Agreement on the Use of Recorded, Electronic or Other Alternatively Formatted Course Materials.

Please Note: When alternative format is needed for lecture material (e.g. PowerPoint, articles, handouts, etc.) contact the DSS Program Coordinator.

Interpreters

Disabilities affecting access to audio or visual course material such as lectures, group discussions, campus activities, and/or meetings with instructors may qualify for interpreting services. Students are to provide historical and/or recent documentation regarding the diagnosis that substantially affects audio or visual access and complete an Intake Interview with the director of Disability Support Services (DSS).

How a student activates interpreting accommodations:

  1. Each quarter turn in Letter of Accommodation Request Form as soon as registration for classes is completed.
  2. Once a LOA Request Form has been submitted, DSS will organize and match interpreters for the student's classes.
  3. Students are responsible for self-advocating and for contacting DSS in a timely manner when problems or questions arise about this accommodation.

Please Note: To guarantee interpreters availability for classes, it is necessary for students to give advanced notice (i.e. 2 to 4 weeks) to DSS. If adequate time is not given students need to understand the limitations of timely recruitment of interpreters.

Requesting Interpreters outside of the classroom

  • At times students will need to meet with instructors, work on group projects, attending campus activities, etc. When an interpreter is needed outside the classroom for any college funded activity or event, students need to make requests with DSS 3 days in advance.

Cancellation of an Interpreter

  • If it becomes necessary to cancel an Interpreter for a class due to illness or other reasons a 24 hour notification is required.

IMPORTANT: For students who fail to provide a 24-hour notification for more than 3 consecutive school days, interpreting services may be suspended until they meet with the Director of DSS to discuss their attendance. Reinstatement of suspended accommodation services may not be immediate due to the time required to re-coordinate support staff schedules.

Scribe

Disabilities affecting writing may qualify for a scribe in class and/or tests. Students are to provide historical and/or recent documentation regarding the diagnosis that substantially affects writing and complete an Intake Interview with the director of Disability Support Services (DSS).

How a student activates scribing accommodations:

  1. Each quarter turn in Letter of Accommodation Request Form as soon as registration for classes is completed.
  2. Once a LOA Request Form has been received by DSS, a DSS scribe will be assigned to the student's classes.
  3. Students are responsible for self-advocating and for contacting DSS in a timely manner when problems or questions arise about this accommodation.

Please Note: To guarantee scribes availability for classes, it is necessary for students to give advanced noticed (i.e. 1 to 2 weeks) to DSS. If adequate time is not given students need to understand the limitations of timely recruitment of scribes.

Guidelines for Student Absences

  • Scribes will not stay for any student who arrives more than 15 minutes late for class.
  • If DSS is given advance notice that a scribe will be absent, the student and instructor will be notified via email by DSS; however, DSS cannot guarantee coverage if a scribe is absent.
  • Students and instructors should develop a plan in advance in the event the DSS scribe is absent.

IMPORTANT: For students who fail to provide a 24-hour notification for more than 3 consecutive school days, scribing accommodation services may be suspended until they meet with the Director of DSS to discuss their attendance. Reinstatement of suspended accommodation services may not be immediate due to the time required to re-coordinate support staff schedules.

Priority Registration

Priority or early registration is provided for students who access time-sensitive accommodations such as textbooks on tape, interpreter or CART services, classroom locations to be located near each other, etc. Not all students qualify for priority registration. Students are to provide historical and/or recent documentation regarding diagnosis that supports time-sensitive accommodations and complete an Intake Interview with the director of Disability Support Services (DSS). DSS will notify the student via their Green River student email with the date they may register for classes each quarter.

Supportive Chairs

Disabilities or other conditions that affect sitting in class may qualify for the use of a supportive chair. Students are to provide historical and/or recent documentation regarding the diagnosis that substantially affects sitting and complete an Intake Interview with the director of Disability Support Services (DSS).

Once a student has submitted an LOA Request Form DSS will organize Supportive Chair placement in the student's classes.

Assistive Software

SoftwareDescriptionLocation
JAWS 13.0  Screen-reading software that provides audio input of what is visually shown on the computer screen.  DSS computers in TC Lab, HL Lab, SA 148
Dragon Naturally Speaking 11.5  Voice recognition software translates speech into type and/or commands for the computer and word processing. Before Dragon can be used the individual will need to train the software to recognize their voice (takes about 30 minutes).  DSS computers in TC Lab, HL Lab, SA 148, DSS Laptops 
ZoomText 9.1   Features magnification, screen reading, and scanning with Optical Character Recognition (OCR). DSS computers in SA 148, HL Lab 

Assistive Technology

Disabilities affecting learning may qualify to access Assistive Technology. Students are to provide historical and/or recent documentation supporting the use of assistive technology due to a diagnosis that substantially affects learning and complete an Intake Interview with the director of Disability Support Services (DSS). Assistive Technology can be checked out from DSS.

TechnologyDescription
Ergonomic Keyboard Keyboard constructed in a V shape, to allow right and left hands to type at a slight angle more natural to the human form.
FM System The personal FM system consists of a transmitter microphone used by the speaker (such as the teacher in the classroom, or the speaker at a lecture) and a receiver used by the student, the listener. The receiver transmits the sound to the student's ears or , if you wear a hearing aid, directly to the hearing aid.
Digital Recorder Digital Recorders allow students to record and download the recording to a computer or burn to a CD. The recorders may be used with a PC (Windows) or Macs.
Victor Reader DAISY-MP3 and NISO handheld audio book reader, music player, and digital audio recorder.
Laptop Contain Dragon Naturally Speaking, Microsoft Office, and JAWS.
Rollerball Mouse Ergonomically designed featuring a scrolling wheel and a large detachable ball.
Keyboarding By Ability A touch-type program custom designed to teach individuals to type with one hand.

Equipment Loan

To check out loanable equipment, students are required to fill out the DSS Equipment and/or DSS Material Check-Out Form. The form states the rules for checking out the equipment, and the consequences should the equipment not be turned in on time or in working order.

Please Note: Students' Green River records will be blocked until items are returned to DSS in good working condition or a replacement is paid for. If transaction is not reconciled at the end of the quarter immediately following the checkout quarter, a bill for the amount of replacement will be sent to a collection agency.

Equipment or material checkout/loan service is for the CURRENT quarter only.

Temporary Requests for Accommodations

On a case by case basis, a temporary Letter of Accommodation (LOA) is given to students who have a documented temporary diagnosis. Students must provide Disability Support Services (DSS) with documentation and complete an Intake Interview with the director of DSS to receive a temporary LOA.

Parking

Green River has a number of designated accessible parking spaces located throughout the campus. Students using those designated spaces MUST have a disabled-parking permit, which is issued by the DMV. If those designated spaces are not available, then the student with the DMV permit may park in Staff parking or contact Campus Safety at 253-833-9111 ext. 3350.

Parking LotNumber of Accessible Parking Stalls
P1 18
P2 11
P3 8
P6 11
P9 5
P12 3
P16 4

Temporary Accessible Parking

Disabilities affecting access to campus and parking may qualify for a limited parking permit. Students are to provide historical and/or recent documentation regarding the diagnosis that substantially affects parking and campus access and completed an Intake Interview with the director of DSS.

These parking permits are issued quarterly by DSS and allow the student to park in Staff Parking spaces. These permits are NOT acceptable for the state disabled parking spaces.

Immigrant & Refugee Resources

For the latest news and updates regarding U.S. immigration policy, please visit the Holman Library's guide on Immigrant and Refugee Resources.

Hours of Operation

Monday – Thursday 
8 a.m. - 5 p.m. 
Friday (through August 31)
Closed
Saturday - Sunday 
Closed

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Location

Student Affairs and Success Center, 210

Contact Us

Disability Support Services
Phone: 253-833-9111, ext. 2631
TDD: 253-288-3359
Fax: 253-288-3471

Jamie J. Hatleberg
Director
253-833-9111, ext. 2646

Jean Carlson
Program Coordinator
253-833-9111, ext. 2318

Sarah Franz
DSS Educational Planner
253-833-9111, ext. 2668
253-245-3615  (VP)