SA-1 Academic Standards & Progress Policy

Purpose
In 2003, the Legislature of the State of Washington established a law requiring colleges to develop policies “to ensure that undergraduate students complete degree and certificate programs in a timely manner in order to make the most efficient use of instructional resources and provide
capacity within the institution for additional students.”

This legislation (RCW 28B.10.695) requires that student academic progress policies address:

  1. Excessive Credits: Students who accumulate more than 125% of the number of credits required to complete their degree or certificate programs;
  2. Credit Completion: Students who drop more than 25% of their course load before the grading period for the quarter, which prevents efficient use of instructional resources; and
  3. Academic Standards: Students who remain on academic probation for more than one quarter.

The college has drafted the Academic Standards and Progress Policy to support student success.

Scope 
All enrolled students at Green River College.

Definitions
Academic Standards: A cumulative grade point average below 2.0 is considered insufficient to meet GRC’s accepted academic standards and will result in referral for intervention. This policy applies to all students enrolled in credit courses and applies only to credits earned through Green River College.

Credit Completion: Students who drop more than 25% of their course load before the grading period for the quarter, which prevents efficient use of instructional resources.

Excessive Credits: Students who accumulate more than 125% of the number of credits required to complete their degree or certificate programs.

Policy 
Every student who enrolls at Green River College becomes a partner with the college and the State of Washington with shared responsibilities for student progress and goal completion. As part of the College’s responsibility to each student and to the State that helps to fund each student’s college education, Green River has established minimum expectations of student progress and academic performance. The College monitors student progress and academic performance and intervenes when expectations are not being met. In such cases, the College may determine that a student is not benefiting from continued enrollment and may take steps to limit or deny future enrollment, and/or otherwise intervene with strategies designed to increase the likelihood of student success. Such determinations are at the discretion of the College.

The following definitions apply for students who do not meet the minimum 2.0 quarterly or cumulative GPA standard, and/or for students who do not complete at least 75% of the credits enrolled.

  • Academic Caution: Cumulative GPA falls below 2.0 OR quarterly GPA is less than 2.0 OR students have failed to complete at least 75% of credits enrolled.
  • Academic Intervention: Cumulative GPA remains below 2.0 for the second consecutive* quarter OR quarterly GPA is less than 2.0 OR students have failed to complete at least 75% of credits enrolled for the second consecutive* quarter.
  • Academic Restriction: One (1) Quarter Credit Reduction or One Quarter Leave: Cumulative GPA remains below 2.0 for the third consecutive* quarter OR quarterly
    GPA is less than 2.0 OR students have failed to complete at least 75% of credits enrolled for the third consecutive* quarter.
  • Academic Dismissal: One (1) Quarter Dismissal: Cumulative GPA remains below 2.0 OR quarterly GPA is less than 2.0 OR students have failed to complete at least 75% of credits enrolled for any four quarters in a six quarter period of attendance.

    *Consecutive is defined as the next quarter of enrollment, whenever that might occur.

If a student’s cumulative GPA remains below 2.0 but their quarterly GPA is 2.0 or better, the student will remain at their currently assigned academic standards level until their cumulative GPA is at least 2.0.

The college has adopted the Academic Standards and Progress Policy to support student success.

Procedure 

Academic Standards and Credit Completion
The academic standing of each Green River student is carefully monitored to support the full development of each student’s academic potential. The faculty and staff are committed to student success and academic progress.

Students enrolled in a degree or certificate program at GRC are required to successfully complete 75% of their attempted credits to make satisfactory academic progress. Sanctions and interventions will be progressively restrictive and may ultimately include credit reductions, academic dismissal, and/or a tuition surcharge. Additionally, sanctions and interventions may be reduced as students demonstrate academic progress.

Progressive Interventions:

Academic Caution: Cumulative GPA falls below 2.0 OR quarterly GPA is less than 2.0 OR students have failed to complete at least 75% of credits enrolled.

  • Minimum interventions:
    • Students are sent a letter to their Green River student e-mail address informing them they have been placed on Academic Caution. The letter outlines the Academic Standards process.
    • Students are informed of the tutoring resources available on campus and encouraged to utilize them as well as meet with their faculty advisor or  an educational planner to discuss how to access campus resources and develop strategies to increase successful outcomes in the classroom.
  • Possible interventions:
    • Students may be contacted via phone and/or email by an educational planner to create strategies for improving academic performance.

Academic InterventionFor the second consecutive quarter*, cumulative GPA remains below 2.0 quarter OR quarterly GPA is less than 2.0 OR students have failed to complete at least 75% of credits enrolled for the second consecutive* quarter.

  • Minimum interventions:
    • Students are sent a letter to their Green River student e-mail address informing them they have been placed on Academic Intervention. The letter outlines the Academic Standards process.
    • Students are no longer able to self-register for classes and are required to meet with an educational planner to complete an academic success plan and register for classes. Students are encouraged to have this meeting before their registration access time in order to have the best availability for class selection.
      • Within this meeting, students must acknowledge that they have read and do fully understand the college’s Academic Standards Policy.
    • Students are contacted via phone and/or email by an educational planner to create strategies for improving academic performance.
  • Possible interventions:
    • Students may be required to attend a student success workshop or register for another specific course to substitute for the workshop as determined by the advisor.
    • Students may be required to reduce their credit load or comply with other prescribed conditional enrollment recommendations.
    • Students may be required to receive mid-quarter progress reports from instructors.

Academic Restriction: One (1) Quarter Credit Reduction or One Quarter Leave: For the third consecutive quarter*, cumulative GPA remains below 2.0 for the third consecutive* quarter OR quarterly GPA is less than 2.0 OR students have failed to complete at least 75% of credits enrolled.

  • Minimum interventions:
    • Students are contacted via phone and/or email by an educational planner to create strategies for improving academic performance.
    • Students are sent a letter to their Green River student e-mail address informing them they have been placed on Academic Restriction. The letter outlines the Academic Standards process.
    • Students are no longer able to self-register for classes and are required to meet with an educational planner to complete an academic success plan and register for classes. Students are encouraged to have this meeting before their registration access time in order to have the best availability for class selection.
    • Students are required to meet with an educational planner to update and review an academic success plan and register for classes. Students are encouraged to have this meeting before their registration access time in order to have the best availability for class selection.
    • Any of the following may also be selected:
      • Reduce their credit load or comply with other prescribed conditional enrollment recommendations, or
      • Take a one quarter leave from the college may reenroll at any time without requesting formal reinstatement and will be reduced to Academic Intervention status, or
      • Comply with other prescribed conditional enrollment recommendations
  • Possible interventions:
    • Students may be required to attend a student success workshop or register for another specific course to substitute for the group workshop as determine
    • Students may be required to receive mid-quarter progress reports from instructors
    • Per program-specific requirements, students may be dismissed at this level. See program advisor for details

Academic Dismissal: One (1) Quarter Dismissal: Cumulative GPA remains below 2.0 OR quarterly GPA is less than 2.0 OR students have failed to complete at least 75% of credits enrolled for any four quarters in a six quarter period of attendance.

  • Students are administratively withdrawn (if possible, before the first day of classes).
  • Students receive information on how to return to the college after their dismissal. To return after a dismissal, students must meet a member of the Academic Standards Committee prior to the start of the quarter for which they wish to return. The student must complete and return the Request for Reinstatement form to the member of the Academic Standards Committee prior to their appointment. If the student fails to meet a member of the Academic Standards Committee, they must wait an additional quarter before requesting to be reinstated.
  • Any conditions for the student’s return to the college will be set forth at the meeting with the student. Once the plan is finalized, the student will be approved and reinstated to the college and placed on Academic Intervention.

Excessive Credits
Students enrolled in a degree or certificate program will be penalized if they take (college level) courses in excess of 150% of the credits needed to complete their program of study. To assist students in meeting this standard, the college will monitor degree progress at three stages, and provide appropriate intervention. Only college-level credits will be monitored.

Stage 1: When students reach 70% of the number of credits required for their degree/certificate, they will receive direct notification.

  • Students will be encouraged to meet with their assigned advisor to review and update an educational plan that assures completion of remaining requirements in a timely
    manner. Students may also be provided information about preparing for completion of their program of study, graduation, etc.
  • Students will receive direct notification providing information about academic standards and progress expectations, and explaining possible consequences of exceeding 125% of the college-level credits required for their degree/certificate.

Stage 2: When students reach 125% of the number of credits required for their degree/certificate, they will receive direct notification.

  • Students will be required to meet with their assigned advisor to review and update an educational plan that assures completion of remaining requirements in a timely manner.
  • Students will not be allowed to register until this review and update to the educational plan has been completed, after which the registration block will be removed.

Stage 3: When students reach 150% of the number of credits required for their degree/certificate, they will receive direct notification.

  • At this 150% tracking point, student’s registration will be blocked on an ongoing basis. Students will need to register in person.
  • Registration will be restricted to courses relevant to the student’s educational plan. Students will only be allowed to register for approved courses identified by way of an advisor signature form indicating the courses are required for program completion.
  • If the student fails to appeal, or the appeal is denied, and the student petitions to continue their studies at GRC, an additional tuition surcharge could be added to their
    tuition.

Dismissal Appeal
Dismissal appeals are considered on a case by case basis. Students appealing a dismissal are required to submit a copy of their current degree audit and a copy of their current educational plan (reviewed by their advisor) to the director of advising in their program (e.g., International Programs, Youth Re-Engagement, Running Start, TRiO Student Support Services, Disability Support Service, and/or Career and Advising Center). Additionally, students must submit a statement in writing which a) demonstrates or articulates extenuating circumstances leading up to the dismissal, and b) articulates a plan for success in their future academic pursuits. Students wishing to appeal must contact the director of advising in their program (International Programs, Youth Re-Engagement, Running Start, Career and Advising); appeals will be considered by the Academic Standards Committee.

The Academic Standards Committee may grant the appeal, may allow the student to continue under certain conditions, or may deny the appeal. Students will be notified within 5 business days of a decision. Decisions made by the Academic Standards Committee are final.


Specific Authority 
RCW 28B.10.695

Law Implemented
2003


History of Policy or Procedure

Draft: March 14, 2017
Adopted: April 5, 2005
Revised: August 24, 2012, June 10, 2017
Reviewed by: Student Senate, Instructional Council, Student Services, Cabinet
Contact: Director of Career and Advising, ext. 2638
President’s Staff Sponsor: Dr. Deborah Casey, Vice President of Student Affairs, ext. 3328