SA-25 Grades: Incomplete Agreement

Purpose 
Provide information and procedures for eligible students to enter into an Incomplete Agreement.

Scope
All students, staff, faculty and administrators of Green River College.

Definitions 
GPA: Grade Point Average

Incomplete Agreement: An agreement between an instructor and student to defer a specific course’s completion deadline

Policy 
An instructor may record a student’s work as incomplete when the student has been delayed in completing the required work for a good reason. Work may be completed according to an agreement between the instructor and student. The Incomplete Agreement will reside with the instructor of record. The Incomplete is not posted to “hours attempted” until the Incomplete is made up. “I” does not affect GPA. Student has four quarters (or less, if instructor
indicates) to finish the Incomplete. After four quarters, if the “I” grade still appears on the transcript it will be automatically changed to a 0.0 by Enrollment Services. 

Changes from previous policy:

  • Incomplete Agreements remain with the instructor.
  • After four quarters, any remaining “I” grades will be converted to 0.0.

Procedure 

  1. Instructor and student agree on terms for course completion.
  2. The instructor will assign an “I” for the student during the quarters grading cycle. An “I” does not affect GPA.
    1. Students have four quarters (or less if the instructor indicates) to comply with the terms of an Incomplete Agreement
  3. Upon the student’s completion of an Incomplete Agreement, the instructor will submit a Change of Grade form to the Registrar in order to change an “I” to a decimal grade.
    1. Incomplete work (“I”) not completed by the student within four quarters will convert to a 0.0 on the student’s transcript.

Specific Authority

Green River College Registrar
Green River College Instructional Council
Green River College President’s Staff
Green River College Board of Trustees

Law Implemented


History of Policy or Procedure
Draft: March 15, 2007
Adopted: June 29, 2007
Revised: August 24, 2012
Reviewed by: Instructional Council
Contact: Denise Bennatts, Director of Enrollment Services/Registrar, ext. 2510
President’s Staff Sponsor: Dr. Deborah Casey, Vice President of Student Affairs, ext. 3328