FAQ for Students
If you just received notice of a Student Conduct case, it is natural to be a little nervous. We hope the following pages will answer your questions about what to expect from the Student Conduct process.
- Student Code of Conduct
- Student Rights To Know And Student Conduct
- WAC-132J-126 Rules of Student Conduct - full chapter
Frequently Asked Questions
I received a letter in the mail, an email, or a phone call asking me to contact Judicial Affairs to attend a hearing. What does this mean?
It most likely means that an incident report ("complaint") containing your name has been filed with the Judicial Affairs office. That report may contain information suggesting you might have violated the Student Code of Conduct. You should follow the instructions in the message and attend the hearing with the hearing officer assigned to your case as soon as possible. The communication should contain a specific date and time for a meeting and you are required to appear for that meeting or call our office to reschedule if you have a conflict. We might have contacted you because you are a complainant (the term we use to describe a potential victim or a reporting party) or a witness in a case we are investigating. Please follow the directions to set your appointment. Even if you do not want to pursue a complaint or participate as a witness, we encourage you to nonetheless schedule a meeting so that we can explain the student conduct process and answer any questions you might have. This allows you to make an informed decision on whether to participate.
FERPA is The Family Rights and Privacy Act, a federal law that provides for the confidentiality of student education records. The Judicial Affairs office will not disclose information about any report or case to parties outside the college, nor permit inspection of their records without their permission. Students who want us to share information with another person or institution should complete the Authorization for Release of Information form and return it to their hearing officer. FERPA provides certain exceptions that permit our office to disclose information without a student's permission. Your hearing officer can offer examples and explain this further.
The Student Code of Conduct applies to both on-campus conduct and off-campus conduct in certain circumstances. Please review WAC 132J-126-020 to better understand jurisdiction.
What happens if I choose not to respond to the requests from the Judicial Affairs office to meet, choose not to appear for a scheduled meeting, or choose not to comply with a sanction?
When a student who has allegedly violated the Student Code of Conduct fails to appear for a scheduled appointment, the Judicial Affairs office will place a hold on the student’s records and registration, and an additional violation of failure to comply could result. If you fail to appear for a scheduled hearing or meeting after formal charges have been issued, a decision may be made in your absence without your involvement. If you fail to comply with the terms of an assigned sanction, you can be charged with Failure to Comply and/or a hold may be placed on your records and registration. The results of such a charge will most likely be more severe than the original sanction. When a witness or complainant fails to set or keep an appointment, we will reach out again to the student to meet with us. We encourage all participants to meet with us to at least learn about the student conduct process before making on a decision not to pursue a complaint or participate as a witness.
Sanctions (WAC 132-126-130) are determined using a variety of factors including the nature and severity of the violation, related circumstances, impact on the campus/community, past history, precedent, and educational value of the sanction.
The student can file a report of an alleged Student Code of Conduct violation with the Campus Safety office for intake and investigation. Campus Safety Phone: (253) 833-9111 x3350
The only sanctions that will appear on transcripts would be dismissals. Suspension is noted as a “W” as the student is immediately withdrawn from all courses. Disciplinary probation, educational sanctions and other outcomes do not appear on academic transcripts.
We encourage you to discuss the situation with your parents, guardian, or any other person who you trust. However, we will not discuss your case unless you either provide us with a written release or the situation falls under one of the exceptions to FERPA (Family Educational Rights and Privacy Act).
I want to go to graduate/law/medical school. Will potential schools find out about my disciplinary history?
If the institution requests information about a student's disciplinary history Green River College will only release information after the student has completed an Authorization for Release of Information. Suspension or expulsion are sanctions that would reported; Disciplinary probation, educational sanctions and other outcomes are not reported. You may discuss your history with the admissions staff of the potential schools if you are concerned.