Bylaws of the Associated Students of Green River College (ASGRC)
Updated May 2021
ARTICLE I: MEMBERSHIP
All students currently enrolled at Green River College shall be members of this ASGRC with the privilege of holding office and voting in the election process. Part-time students cannot hold the offices of President and Vice President, but shall vote for these offices. Students registered for
ten or more units of college class work at GRC shall be considered full-time students.
ARTICLE II: OFFICERS
Clause 1: Qualifications
Section 1: Any member of ASGRC shall be eligible for any election or appointment, contingent upon the requirements of that office.
Section 2: No member of ASGRC shall be a candidate for more than one elected office during any one election.
Section 3: Candidates for President and Vice President must have completed at least one full time quarter by the end of fall quarter in the year the elections were held.
Section 4: Candidates for the elected offices of ASGRC President and Vice President must have a cumulative GPA of 2.75 at the time of election, as well as throughout their term of office. They must also be enrolled as a full time student each quarter during their term of office.
Section 5: The ASGRC President, Vice President and Chief Justice must complete summer leadership training prior to the beginning of Fall Quarter
Clause 2: Nominations
Section 1: A completed Elections Packet, which includes the signatures of at least 50 current Green River College Students, will be required and filed with the ASGRC Secretary in the Campus Life office to be considered a candidate for ASGRC President or Vice President.
Subsection 1: The Elections Packet will include the Lindbloom Student Union Publicity rules
Subsection 2: The Elections Packet will include the Election Rules and Regulations
Subsection 3: The Elections Packet will include a Declaration of Understanding of all campaign rules and regulations, a petition for candidacy, an application, the Executive Committee duties and qualifications, and a petition with 50 student signatures and clearly printed names as registered at GRC.
Section 2: Completed Elections Packets will be ratified by the Secretary of Senate and candidates who have met the minimum standards will be placed on the ballot.
Section 3: All candidates on the ballot will be required to attend a candidate meeting prior to the formal election process; this meeting will be hosted by the ASGRC Senate and communicated to the candidates.
Clause 3: Election
Section 1: The ASGRC Election shall be held during week three of the Spring Quarter.
Section 2: The ASGRC Senate shall approve a schedule of ASGRC election dates and a copy of the ASGRC election guidelines by the last Senate meeting in November. After approval, the rules for that year’s election may only be altered by a two-thirds supermajority vote of the Senate.
Subsection 1: Election timeline will include that Election Packets will be available at the beginning of week two of the Winter Quarter and due at the beginning of week six of the Winter quarter.
Subsection 2: Candidates will be announced to campus no later than week eight of the Winter Quarter and may begin campaigning immediately following that announcement.
Subsection 3: The ASGRC Senate will host candidates debates, open meetings and other campaigning events as spelled out in the election schedule during the first two weeks of the Spring Quarter.
Section 3: The results of the election will be announced on Monday of week four no later than 4 pm.
Clause 4: Elections Jurisdiction
Section 1: It shall be the duty of the Bylaws Committee to create the elections packet, timeline and guidelines, as well as conducting, supervising and handling any complaints in relation to the spring election process, as well as any special elections called by the Senate.
Section 2: It shall be the duty of the Public Relations Committee to publicize and promote the spring elections process, as well as any special elections called by the Senate.
Section 3: It shall be the duty of the full time secretary to review the qualifications for all candidates, contingent upon meeting the GPA and credit minimums at the end of the quarter, for the ASGRC office before being sworn in.
Clause 5: Campaign Policies
Section 1: Candidate for ASGRC President and Vice president, as well as their campaign, will not be allowed to spend any money on their campaign.
Section 2: Candidates will be able to check out 100 sheets of 8.5x11 paper from the ASGRC Secretary or Director of Student Life to use for their campaign. This paper can be used in the campus life office or on a campus computer where you can use points for producing campaign material.
Section 3: Candidates will be able use one 8 foot by 3 foot section of butcher paper that can be obtained from the ASGRC Secretary or Director of Student Life to use for their campaign. The materials in the Campus Life workroom may be used for making the banner.
Section 4: The Bylaws Committee shall define those areas allowed for the display of campaign materials.
Section 5: Campaign materials may not be displayed until the Candidates have been officially announced.
Section 6: The Bylaws Committee shall compose the election packet for candidates, and any violation of these rules shall result in disciplinary action.
Clause 6: Voting
Section 1: Only Association (students currently enrolled) members may vote in any ASGRC spring election.
Section 2: Online polls will be open starting at 8:00 am on Monday of week three (3) and closing at 8:00 am on Monday of week four (4) of Spring Quarter.
Section 3: Plurality vote wins in all cases, but candidates must achieve 20% vote of the voter turnout. Tied elections shall be decided by special elections at the discretion of the ASGRC Senate.
Section 4: Absentee voting arrangements may be made through the Bylaws Committee Chairperson prior to the Election Day.
Clause 7: Executive Officers
Section 1: The ASGRC executive officers are comprised of the ASGRC President, ASGRC Vice President and ASGRC Chief Justice.
Section 2: The ASGRC President and ASGRC Vice President are elected during the Spring Election Process. The ASGRC Chief Justice is elected by the Senate after the Spring Senator selection process.
Clause 8: Executive Terms
The term of office for ASGRC President, Vice President and Chief Justice shall be one academic year (Fall to Spring)
Clause 9: Duties
Section 1: The ASGRC Executives shall work with the ASGRC Senate and be responsible for the execution of all legislation. The ASGRC Executives shall serve as advisors to the ASGRC Senate and it committees as required by the Senate Standing Rules.
Section 2: The ASGRC Executive members are required to attend all scheduled ASGRC Senate meetings. Officers are allowed one (1) unexcused absence, or three (3) excused absences. Additional absences should be appealed to be excused at the discretion of the ASGRC Judicial Board. Officers will be held accountable to meeting on the following scale:
Subsection 1: “Tardy” shall be defined as when an officer is not yet present when the meeting is officially called to order. Three (3) tardies shall result in an Unexcused absence.
Subsection 2: “Absent” shall be defined as when an officer has not arrived to the Senate meeting by the end of the committee reports; or when an officer has not arrived by the dismissal to committee meetings.
Subsection 3: An excused absence is allowed when arranged by the officer twenty-four (24) hours prior to their absence, at the discretion of the presiding officer; or in case of an emergency. A Senator should communicate via Green River College email to the ASGRC Vice President and the ASGRC Secretary to arrange an excused absence..
Subsection 4: A “Life Happens” absence shall be defined as any situation that arises and an officer has to miss a meeting without being able to communicate 24 hours in advance, because sometimes life happens . A senator should communicate via Green River College email with the ASGRC Vice President and ASGRC Secretary to arrange a Life Happens absence.
Section 3: It shall be the duty of the ASGRC President to:
1. Be the Face of Student Government
2. Represent the Student Voice and present month report at Board of Trustee Meetings
3. Plan, delegate, and evaluate, set goals and create ideas, tone, and direction
4. Communicate ideas and information and appoint committees and task forces
5. Preside over and coordinate the officer transition process
6. Chair the Commencement Speaker Committee
7. Be the Washington Community and Technical College Student Association representative for Green River – Attend WACTCSA meetings
Section 3: It shall be the duty of the ASGRC Vice President to:
1. The ASGRC Vice President shall be the presiding officer of the Senate, but shall have no vote unless the Senate is equally divided
2. Perform the duties of the president in his/her absence
3. Chair all ASGRC Senate meetings including but not limited to: creating weekly agendas, inviting guest speakers, etc.
4. Serve as a voting member on the Commencement Speaker Committee and the Tech fee Committee
5. Recruit senators with ASGRC President and ASGRC Chief Justice
6. Chair 522 budget developing committee meetings
Section 4: It shall be the duty of the ASGRC Chief Justice to:
1. Chair the ASGRC Senate Judicial Committee and Judicial Hearings
2. Serve on the Green River Technology Fee Committee
3. Serve as the Parliamentarian for the ASGRC Senate
4. Swear in new elected senators
5. Help Clubs & Organizations to complete paperwork for ASGRC Senate budget requests.
6. Review all governing documents of the Club Council in conjunction with the Program Manager for Student Activities.
Clause 10: Probation
Section 1: The Chief Justice must notify an officer who has failed to meet the requirements to maintain office within one (1) week in writing, from notification of the By-law violation.
Section 2: No officer shall be deprived of his/her normal power while on probation.
Section 3: Officers may only be placed on probation once per term of office. Any further violations shall result in expulsion by the Judicial Board.
Section 4: Officers on probation for failure to maintain the GPA standard shall have until the next official release of grades to meet the requirements of the aforementioned by-law.
Section 5: Officers who are on probation for exceeding the number of Senate absences may not have any unexcused absences or tardies and may have only one (1) excused absence while on probation.
Section 6: Officers shall be immediately reinstated when the conditions for the Bylaw they violated are satisfied.
Section 7: Failure to complete the probation requirements stated in the time periods stated shall result in removal from ASGRC Office. If a time period is not specified then the conditions must be met by the end of the quarter in which the probation is received.
Clause 11: Appeals
Section 1: An officer who has been found in violation of the ASGRC Constitution or By-Laws may submit an appeal to the Judicial Board. The officer must notify the Chief Justice of their appeal within one (1) business day from the time they become aware of the violation.
Section 2: The Petition packet must be completed and turned in to the Chief Justice by the beginning of the next committee meeting. If the next committee meeting is less than four (4) business days away the petition packet may be turned in at the following committee meeting.
Section 3: Once the Judicial Board has received the petition they have one week to review to make a determination.
Section 4: No officer shall be deprived of his or her normal power during the petition process.
Section 5: The process to fill the vacant seat as stated in Article II, Clause VII in the ASGRC Bylaws shall continue during the petition process.
Clause 12: Vacancies
Vacancies in the offices of ASGRC President and Vice President shall be filled in accordance with Article IV, Section 3 of ASGRC Constitution.
Article III: APPOINTMENTS
Clause 1: Appointed Officers
Section 1: The duties of the ASGRC Secretary shall be to handle and keep on file all ASGRC correspondence, reports, and minutes. The ASGRC secretary position shall be filled by the Student Life program specialist. For specific duties, refer to the job description on file in the Student Programs Office.
Section 2: Ex-Officio members of the ASGRC Senate can be appointed during the initial selection process by the ASGRC Executive Committee. To be officially recognized as an Exofficio member of the ASGRC senate after the initial selection process, students must request an application. Applications must be returned to the ASGRC Vice President in order to be added as an item in the agenda of the upcoming senate meeting. The applicant will then become an Exofficio
Section 3: An Ex-officio Senate member is a non-voting member of the ASGRC Senate. The powers of the ASGRC Ex-officio Senate members shall be to review general policy concerning activities of the ASGRC; to make recommendations to the ASGRC President and Vice President; to review constitutional amendments and bylaws for this association and to review expenditures of ASGRC funds.
Clause 2: Ad Hoc Committees
Section 1: Committees shall be formed, when necessary, to facilitate the working of the student body.
Section 2: The ASGRC Vice President can appoint ad hoc committees of the Senate. Committee members shall be nominated by the ASGRC Vice President and ratified by the Senate.
Section 3: The ASGRC President may appoint ad hoc committees and will report to the Senate the purpose of the ad hoc committee and who the membership of these committees. These committees do not need to be ratified by the ASGRC Senate.
Section 4: The committee chairperson shall be responsible for:
1. Representing the committee to the Senate
2. Running the meetings
3. Selecting non-voting members, upon approval of the committee
Clause 3: Impeachment
Appointed officers and Ad Hoc Committee members may be removed from office by a 2/3’s majority vote of the Senate.
Article IV – SENATE
Clause 1: Members
Section 1: The structure of the Senate will be composed of 16 seats. Each seat shall be filled with a member of the current student body who demonstrates the qualifications to fill each seat.
Section 2: Voting members of the Senate will include the Finance Committee Chairperson and three Finance Committee Senators, the Public Relations Committee Chairperson and three Public Relations Senators, the Bylaws Committee Chairperson and three Bylaws Committee Senators, and the Judicial Board Chairperson (Chief Justice) and three Judicial Board Senators.
Section 3: The ASGRC Vice President shall be the presiding officer, but shall have no voting rights unless the Senate is equally divided.
Section 4: ASGRC President will serve as an Ex-officio member. The Director of Student Life and/or designee will serve in an advisory capacity.
Section 5: Senators will be selected via application.
Subsection 1: The ASGRC Executive committee will be responsible for the Senator Selection process.
Subsection 2: The Senator Selection process shall be outlined in the Senate Standing Rules
Subsection 3: Senator Guidelines shall be outlined in the Senate Standing Rules
Subsection 4: The legislative structure, and specific related policies, will be outlined in the Senate Standing Rules.
Bylaws of the Associated Students of Green River College (ASGRC)
Article V: CLUBS AND ORGANIZATIONS
Clause 1: Recognition Process
Section 1: Any organized group of students wishing to be recognized by ASGRC and GRC must complete a club application. The Director of Student Activities or Designee will be responsible for processing club application and granting recognition.
Section 2: A club wishing to make any modification to its recognition, including name, advisor, or purpose, must submit a request to the Director of Student Activities or Designee for recognition modification.
Section 3: The club renewal process will begin in during the spring quarter for the following academic year and recognized groups will need to fill out the renewal of recognition paperwork and submit to the Office of Student Life.
Clause 2: ASGRC Club Requirements
Section 1: In order to be considered for recognition as an ASGRC group, the group must be:
1. Open to all ASGRC members without further qualifications. Recognized groups may not charge dues as a condition of participation for members. If a group has individual national dues it should not require students to belong to the national organization in order to be a member of the recognized club on campus.
2. Be compatible with the mission of Green River College
3. Have a staff or faculty advisor.
Section 2: Clubs must maintain active status by meeting the following requirements:
1. Show 10 or more active students
2. Submit a club application or renewal form
3. Have at least two executive members
4. Have a staff or faculty advisor
Clause 3: Mandatory Meetings
Section 1: All groups are required to attend all meetings of the Club Council unless otherwise approved by the Manager for Student Activities and Programs.
Section 2: The Manager for Student Activities and Programs shall be the Chairperson of the Club Council.
Section 3: The Club Council shall meet at least one time per quarter during the academic year.
Section 4: All clubs and organizations shall attend mandatory training as determined by the Manager for Student Activities and Programs.
Clause 4: Funding
Section 1: Clubs must submit their Activity/Event Proposal forms to the Manager for Student Activities and Programs at least five weeks in advance of their event. They must then meet with the ASGRC Judicial Board to get funding approved for their activity. The Judicial Board has the authority to approve or deny the requests at this meeting.
Section 2: Organizations are differentiated by participating in the annual 522 Budget process and have their own allocated budget line that does not need additional Senate approval.
Section 3: In the event that there are more requests than the Judicial Board can reasonably approve in a timely manner, the Finance Committee may also approve funding requests from clubs.
Clause 5: Suspended Clubs and Organizations
Section 1: The Manager for Student Activities and Programs shall have the power to suspend the charter of any group that fails to:
1. Attend two consecutive meetings of the Club Council.
2. Register the names of its officers with the Manager for Student Activities and Programs.
3. Conduct a program for one year.
4. Comply with its constitutional purpose, actual or implied as interpreted by the Judicial Board.
5. Comply with or deliberately violates ASGRC Senate or Green River College policies.
Section 2: Such action by the Clubs and Organizations Coordinator may be appealed to the Senate.
Section 3: Suspended clubs and organizations shall not be eligible to receive ASGRC budget subsidization, have any calendar dates, or conduct any business in the name of the ASGRC for one (1) academic year.
Article VI –OTHER COMMITTEES
Clause 1: Technology Fee Committee
Section 1: The technology fee committee is a committee that meets each year to determine the technology fee budget as well as if the technology fee needs to be changed. The following ASGRC members are required to be a member of the Technology Fee Committee:
1. ASGRC Judicial Board Committee Chairperson (Chief Justice)
2. ASGRC Vice President
3. Three students appointed by the ASGRC Executive Committee
4. ASGRC President - Ex-Officio
Section 2: The ASGRC Executive Committee shall appoint three students to serve on the Information Technology Fee Committee for the duration of the academic year. The executive committee must make all three appointments by the end of the fourth full week of fall quarter. If an appointed position becomes vacant, the Executive Committee shall appoint another student to fill the vacancy.
Section 3: The technology fee shall be reviews and approved by the ASGRC Senate at least every two (2) years. Any changes in the Technology fee must be voted on and approved by the ASGRC Senate
Clause 2: Commencement Speaker Committee
Section 1: Voting members of the Commencement Speaker Committee are:
1. Representing Student Body
a. President (chair)
b. ASGRC Vice President
c. ASGRC Two Students appointed by the ASGRC Executive Committee
2. Representing the Staff and Administration
a. One staff member appointed by the ASGRC Executive Committee
b. One faculty member appointed by the ASGRC Executive Committee
c. Director of Student Activities & Engagement
Section 2: The ASGRC Executive Committee shall appoint two students to serve on the commencement speaker committee that will not apply to be the commencement speaker. The ASGRC Executive Committee must make all appointments by the end of the third full week of spring quarter. If an appointed position becomes vacant, the Executive Committee shall appoint another student to fill the vacancy.
Section 3: In the event that a student on the Commencement Speaker Committee would like to apply to be the commencement speaker, that student will be replaced by another student appointed by the ASGRC Executive Committee.
Article VII: RULES AND REGULATIONS
Clause 1: Interpretation and Enforcement of ASGRC Constitution and By-Laws
Section 1: The Judicial Board shall have the authority to interpret the ASGRC Constitution and the ASGRC Senate Standing Rules. The Bylaws Committee shall have the authority to interpret the ASGRC Bylaws.
Section 2: The Judicial Board shall be responsible for the enforcement of the Constitution of the Association and ASGRC Senate Standing Rules. Bylaws Committee shall be responsible for the enforcement of all Bylaws of the Association.
Section 3: Interpretation and enforcement proceedings of the Senate may be initiated by any member of the association excepting members of Senate.
Section 4: Requests to Senate to change the Bylaws shall be submitted in writing to the Bylaws Committee Chairperson, stating the matter being questioned and the portion of the Constitution or Bylaws, which it is alleged to be in conflict. Requests to the Senate shall be submitted in writing to the Bylaws Committee.
Section 5: The Chief Justice and/or the Bylaws Committee Chairperson shall, within five (5) academic days of the receipt of the request, issue notice to the members of Senate, calling for a session. Sessions shall be held within fifteen (15) academic days of issuance of the notice.
Section 6: The Senate shall have authority to disqualify any candidate running for office in an Association election who is found guilty of breaking rules set forth in the Bylaws.
Clause 2: Review of ASGRC Elected Officers
Section 1: The ASGRC secretary or delegate has the authority to review qualifications of all executive officers and senators of the ASGRC each quarter. Such proceedings may be initiated by any member of the Judicial Board. The ASGRC secretary or delegate will review:
1. Total accumulated credit hours and/or;
2. Records of attendance of an ASGRC senator at meetings of the Senate or;
3. G.P.A. status
Section 2: The information described in Section I one shall be provided to the Chief Justice and forwarded to the members of the Judicial Board.
Section 3: All such information shall be considered confidential.
Section 4: The Judicial Board shall have the authority to place on probation or dismiss from office any ASGRC executive officer or senator who fails to fulfill the requirements to maintain office.
Section 5: In the event an executive officer or senator is placed on probation or dismissed from office, the only information that shall be made public shall be the action taken by the Judicial Board and the requirements which the officer failed to fulfill.
Section 6: Affected officers or senators shall have the right to request a hearing of the Judicial Board to reconsider the Committee’s action. No request shall be considered unless it is submitted in writing to the Chief Justice within five (5) academic days of the written notification of the affected officer.
Section 7: The Chief Justice shall, within three (3) academic days of the receipt of the request, issue notice to the members of the Judicial Board calling for a session. Sessions will be held within ten (10) academic days of issuance of the notice.
Section 8: The Judicial Board shall follow procedures for the hearing:
1. All members of the Judicial Board must be present at a session to render its decision valid.
2. No member of the Judicial Board shall participate in any case in which they are the defendant, plaintiff, witness, or have a direct interest or knowledge.
3. A Judicial Board member's eligibility to participate in the proceedings may be challenged by parties to the case or by other Judicial Board members. Decisions in this regard shall be made by the Judicial Board or by action of the ASGRC Senate.
4. The Judicial Board shall use such findings of fact to ensure a fair hearing and just decision.
5. Each party shall have an opportunity to:
a. Testify and/or present evidence and witnesses.
b. To rebut the opponent's testimony and/or evidence.
c. To question the opponent's witnesses.
6. A session may be recessed at any time by the Chief Justice subject to the approval of the Judicial Board. No recess may exceed three (3) academic days.
7. The defendant has the right to be represented by a peer, faculty member, or legal advisorof his choice during all stages of the proceeding.
8. If the defendant intends to have legal aid, the Judicial Board shall be notified at least three (3) academic days prior to the scheduled hearing.
9. Normally, proceedings will be open to all members of the College.
10.A session may be closed upon request of the defendant or by a majority vote of the members of the Judicial Board.
11. The Judicial Board may exclude from the hearing those guests who are disruptive of the proceedings.
12.The defendant shall be provided with a copy of the findings and decisions of the Judicial Board, and may appeal the decision to the College Disciplinary Board.
Clause 3: Appeals
Appeals of the Judicial Board rulings shall be considered by the College Disciplinary Board.
ARTICLE VIII: AMENDMENTS OF THE BYLAWS
Section 1: The By-Law Committee shall make and review proposed By-Laws changes for constitutionality. Once reviewed, the By-Law changes will follow Article IX of the Constitution through approval by the Senate.
ARTICLE IX: DATE TO TAKE EFFECT
Section 1: All of the alterations to the ASGRC Bylaws by the Bylaws Committee shall become effective immediately upon approval of the Senate, unless a longer duration of time is added to the motion by the sponsoring senator or senators.
Section 2: All changes or alterations of the ASGRC Bylaws that are typographical, spelling or formatting in nature are to be done by the Senate Secretary without the formality of Bylaw deliberation.
Appendix I: DEFINITIONS
Section 1: Special Meanings
1. Academic year is that period of time between the first day of Fall Quarter and the last day of Spring quarter.
2. Ad Hoc Committee is a temporary committee, appointed by the President or Vice-President, for the purpose of completing a specified task or objective. Upon satisfactory completion of such, the committee will be dissolved.
3. ASGRC Senate shall be the only representative of students officially recognized by the Board of Trustees.
4. The Board of Trustees is the five members of the Board of Trustees of Green River College, District 10, who are appointed by the Governor of the State of Washington.
5. Association shall mean the Associated Students of Green River College (ASGRC) which includes the Student Senate, all recognized student organizations, and all persons who are enrolled in classes at the College.
6. The College is the campus and extension centers under the supervision of Green River College, District 10.
7. College is all individuals who are enrolled in classes and/or employed by the College.
8. College President is the chief executive officer of the College appointed by the Board of Trustees.
9. The term "may" is used in the permissive sense.
10.Member is the term used to define one who belongs to, or is part of, a group.
11.Membership is the term used to define the minimum number of persons composing a group.
12.Probation is a condition that may be imposed upon an ASGRC officer or Senator by the Judicial Board for failure to fulfill the requirements to maintain office.
13.RCW is the Revised Code of Washington.
14.The term "shall" is used in the imperative sense.
15.Standing committee is a permanent committee, which considers matters of an ongoing nature.
16.Student is any person enrolled in classes at the College, either full or part-time.
17.Student organizations are those clubs, groups, or organizations of students who are officially recognized by the ASGRC Senate.
18.Active: that is acting, functioning, working, moving, etc.
19.Ratify: to approve or confirm.
20.The Judicial Board Chairperson will be referred to as the Chief Justice.
21. An Impeachment is the process of the removal of an elected officer.
22.The term “assist” shall be defined as: “helping with the preparation, management, and/or cleaning up of the event in question.”
23.The term “Student Leadership Group Activities” shall be defined as: “Any event organized by Student Life or CAP. These events shall also include non-mandatory events organized by the ASGRC.”