Disclosure of Records

Disclosure of Records

FERPA permits the disclosure of personally identifiable information form a students' education records, without consent from the student, if disclosure meets certain conditions found in § 99.31 of the FERPA regulations. Except of disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, § 99.32 of FERPA regulations requires the institution to record the disclosure.

Eligible students have a right to inspect and review the record of disclosures.

A post-secondary institution may disclose personally identifiable information from the education record without prior written consent of the student:

  • To other school officials, including teachers, within Green River College whom the College has determined to have legitimate educational interests.
  • To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student's enrollment or transfer, subject to the requirements of § 99.34.
  • To authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or State and local education authorities, such as a State post-secondary authority that is responsible for supervising the institution's State-supported education programs.
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid.
  • To organizations conducting studies for, or on behalf of, the College, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction.
  • To accrediting organizations to carry out their accrediting functions.
  • To comply with a judicial order or lawfully issued subpoena.
  • To appropriate officials in connection with a health or safety emergency, subject to § 99.36.
  • Information the school has designated as "directory information" under § 99.37.
  • To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of § 99.39.
  • To the general public, the final results of a disciplinary proceeding, subject to the requirements of § 99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school's rules or policies with respect to the allegation made against him or her.
  • To parents of a student regarding the student's violation of any Federal, State or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21. 

* "School official" is defined by Green River as any employee of the College acting on behalf of the College with a legitimate educational interest in the student.

* "Legitimate educational interest" is defined by Green River as a school official needing to review an educational record in order to fulfill their professional responsibility.