SA-9 Transcripts

Purpose
Provide information and procedures for students to obtain an official and unofficial transcript.

Scope
All students, staff, faculty and administrators of Green River.

Definitions 
Official Transcript: A transcript validated by the college’s Registrar and is in a sealed transcript envelope. Generally, other institutions require students to submit official transcripts.

Unofficial Transcript: A transcript not validated by the Registrar or is an unsealed envelope. 

Note: Unofficial and official transcripts contain the same information.

Policy 
Students can order official transcripts in one of two ways:

  1. Green River College has authorized the National Student Clearinghouse to provide transcript ordering via the Web. Students can order transcripts with this secure service, 24/7, using any major credit card. The cost is $7.75 per transcript plus a processing fee of $2.25 per recipient.
  2. Student may also receive an official transcript immediately at the Enrollment Service’s counter. The fee is $25.00 for each on-demand transcript processed.

Procedure 

National Student Clearinghouse:

  1. The National Student Clearinghouse on line site at www.transcriptservices.org/ will walk students through placing an order, including delivery options and fees.
  2. Students may order as many transcripts as you like in a single session.
  3. Order updates will be emailed to students.
  4. Students may also check their order status online.
  5. The student’s credit card will only be charged after the order has been completed.
  6. Students can submit up to 3 documents to be sent with their transcript.
  7. Transcripts sent to the admissions office for any Washington Community or Technical college, Western Washington University (WWU), Eastern Washington University (EWU), Central Washington University (CWU), University of Washington (UW), or Washington State University (WSU), will be sent electronically. This guarantees direct delivery within 3 business days and is the preferred method for receipt of transcripts by these institutions.
  8. All financial obligations to the college must be paid and all holds/blocks removed before a transcript can be released.
  9. Green River does not fax transcripts.
  10. Transcripts sent to a personal home address will be inserted into an individual, sealed envelope.

On-Demand Transcript Request is for students who need an official transcript immediately. 
The procedure for this process is:

  • The student will complete and sign the request form and pay the fee at cashiers.
  • The fee is $25.00 for each official transcript processed.
  • Enrollment Service will process the request and place the official transcript in a sealed envelope and hand it to the student immediately.
  • There is no limit to the number of transcripts a student may request.
  • All financial obligations to the college must be paid and all holds/blocks removed before a transcript can be released.
  • Green River does not fax transcripts.
  • Photo ID is required for pick-up of transcripts.

Specific Authority
Green River College Registrar
Family Educational Rights and Privacy Act 1972

Law Implemented


History of Policy or Procedure
Draft: May 3, 2005
Adopted: June 29, 2007
Revised: August 22, 2012
Reviewed by:
Contact: Denise Bennatts, Director of Enrollment Services/Registrar, ext. 2510
President’s Staff Sponsor: Dr. Deborah Casey, Vice President of Student Affairs, ext. 3328